Communications antenna systems, installation and repair

The State of New Mexico General Services Department, State Purchasing Division is requesting sealed bids to establish a statewide price agreement for communications antenna systems, installation, and repair services, with bids due September 8, 2026 at 2:00 p.m. This is an indefinite quantity agreement with no guaranteed minimum purchase volume available to all state agencies, commissions, institutions, political subdivisions, and local public bodies.

The scope encompasses twenty line items covering communication antenna systems, standard and high-performance antennas for point-to-point microwave systems, VHF/UHF/microwave and low-band antennas, elliptical waveguide and coax accessories, antenna combining systems, lightning and surge suppression systems, transmission line test equipment, design consultation and engineering services, connectors, installation hardware and tools, waveguide pressurization systems, mounting hardware, antenna support structures and towers, intermodulation study services, radio frequency coverage and feasibility consultation services, filters and cavities, grounding hardware and services, design testing and installation training, and any additional equipment or services necessary for complete antenna system installation across licensed or unlicensed frequency bands. Bidders must provide a fixed percentage discount off Manufacturer's Suggested List Retail Price (MSRP) for each line item, stated as "0%" if no discount is offered; responses without specific percentage discounts for each item will be deemed non-responsive. Approximate quantities are estimates only and do not establish definite purchase commitments. Bidders may not add, delete, or modify line items, quantities, or units of measure.

Contractors must be authorized representatives or authorized dealers of manufacturers, capable of fulfilling all factory warranties and technical support services. One-year warranty coverage on all systems and labor services is required, commencing on the date of written acceptance. Bid prices must remain firm for ninety days during evaluation and include all fringe benefits, overhead costs, and materials for fully qualified engineers and technicians. Freight and shipping costs are prepaid by the vendor and paid by user agencies at exact courier cost without markup. Payment terms are Net 30 F.O.B. Destination. The initial contract term is two years from award, with options to extend for four additional years on a two-year-by-two-year basis by mutual agreement, for a maximum total duration of six years. Annual price adjustments are permitted only upon written request with substantiating market change documentation, with increases capped at ten percent. Bids must be submitted electronically through eProNM at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico. All vendors must submit a signed W-9 Form with their bid. Sealed bid opening occurs immediately after the deadline via Microsoft Teams. The State reserves the right to issue multiple awards and to cancel the ITB or reject any or all bids if in the State's best interest.