Cold Mix Asphaltic Pavement (CMAP)

Denton County is seeking suppliers for Cold Mix Asphaltic Pavement (CMAP) through Invitation to Bid #25-2878, with the primary objective of procuring open graded cold mix asphalt material for repairing potholes in asphalt and concrete surfaces. The procurement opportunity requires electronic submissions through the Bonfire Portal or hard copy submissions by September 4, 2025, at 2:00 PM CDT. The contract will be effective from October 1, 2025, through September 30, 2026, with potential renewal for two additional one-year terms. Suppliers must provide comprehensive insurance coverage, including worker's compensation, public liability ($500,000 minimum), and automobile liability ($300,000 bodily injury, $100,000 property damage). Key evaluation criteria include firm pricing throughout the contract period, with potential price redetermination based on the Producer Price Index for asphalt and tar paving mixtures, and a requirement to guarantee material performance for 12 months. The question period for this solicitation runs from August 15, 2025, at 5:00 PM CDT to August 25, 2025, at 2:00 PM CDT.

The solicitation does not specify explicit set-aside designations or restrictions on respondent types, suggesting the opportunity is open to qualified vendors across different business classifications. While no incumbent vendors are mentioned, the county reserves the right to utilize cooperative purchasing agreements with other governmental entities. The contract allows for as-needed basis ordering, with the county evaluating transportation costs at $0.10 per ton per mile when material is picked up at the supplier's plant site. Denton County will assess bids to ensure suppliers can meet comprehensive material specifications, including workability in uncovered stockpiles and durability of pothole repairs. The procurement documents do not provide a specific award value or budget range, indicating that the total contract value will be determined by actual usage during the contract period. Suppliers must be prepared to replace or reimburse the county for materials that fail to meet the specified performance standards.