Cohesity C5035 and C6045 Maintenance and Support Renewal

Pasadena Water & Power is seeking sealed bids for renewal of maintenance and support for existing Cohesity C5035 and C6045 backup and surveillance appliances through June 9, 2029, with bids due August 10, 2026 and questions due August 3, 2026.

Bidders must be authorized Cohesity resellers or partners and must provide a letter of authorization from Cohesity verifying current reseller status at bid submission. The scope comprises four line items: 60 units of Cohesity DataProtect Service Subscription (1 TB) for hardware serial SW1703698402286 starting December 27, 2026; one unit of Premium 24x7 Support for C5036-10G-SFP-4 (hardware serial EDA4323CTY007) starting December 27, 2026; 250 units of Cohesity DataPlatform Standard Edition Subscription (1 TB) for hardware serial SW1702418554220 starting June 10, 2026; and five units of Premium 24x7 Support for C6045-10G-SFP-1 covering five specified hardware serials starting June 10, 2026. All services conclude on June 9, 2029. Delivery must occur within thirty days of purchase order receipt through electronic activation and documentation confirming renewed support entitlement.

The contract carries a three-year initial term with no optional extension periods. Award will be made to the lowest responsive and responsible bidder based on lowest grand total price; evaluation also considers material quality, bidder capacity and skill, financial resources, character and integrity, prior performance history with the City, litigation history, and ability to provide future maintenance and service. A five percent bid bond of total bid price is required. Sealed bids must be submitted electronically through the City's eProcurement Portal by 2:00 p.m. on August 10, 2026. All pricing must include federal, state, and local taxes and patent fees. Bidders must obtain a Pasadena business license if required by frequency of work and comply with the City's Equal Employment Opportunity policies, Declaration of Non-Collusion, Living Wage Ordinance (if applicable), minimum wage requirements, and accessibility compliance standards. Vendors must submit a Unique Entity Identifier (UEI) from SAM.gov and complete the Department of Information Technology Technical Questionnaire assessing integration with City IT environment standards.