Clear bags

The South Carolina Department of Corrections (SCDC) issued a Request for Quote (RFQ) solicitation for the procurement of 6,000 clear bags with specific technical requirements and customized branding. The bags must have a 0.48mm plastic thickness, a minimum 26-pound weight capacity, front pocket dimensions of 12.51" L x 10" H x 2.255" D, and adjustable straps ranging from 21.1" to 40". Each bag must feature a one-color Navy Blue "SCDC" logo imprinted using silk screen printing with oxidative polymerization drying ink. The solicitation was originally issued on September 9, 2022, with an initial offer submission deadline of September 27, 2022, at 10:00 a.m. Award notification was originally scheduled for October 4, 2022, but was subsequently extended to October 27, 2022. All deliveries are required to be made to SCDC-Security at 4538 Broad River Road, Columbia, South Carolina 29210, within 80 days of purchase order receipt. The award will be made to the lowest responsible and responsive bidder based on unit pricing.

The procurement allows for South Carolina resident vendor preferences and SC/US end-product preferences, which must be claimed by line item. Vendor registration with the state is mandatory, and bidders must submit signed documentation, manufacturer's product specifications, and acknowledge receipt of all amendments. International Promotional Ideas, Inc., located in Elk Grove Village, Illinois, was ultimately awarded the contract at a total value of $39,000.00, with a unit price of $6.50 per bag. The contract is a one-time purchase with no renewal options, and no pre-bid conference or site visit was required. Vendors must comply with mandatory certifications including independent price determination, debarment, drug-free workplace, ethics compliance, and open trade representation. The State reserves the right to reject any or all offers and terminate the contract for convenience. Payment will be made by electronic funds transfer following acceptance of supplies, and no sales or use taxes should be included in the pricing.