Clay County Courthouse Renovation

The Clay County Board of County Commissioners is seeking licensed contractors to perform a comprehensive renovation of the Clay County Courthouse located at 825 N. Orange Avenue in Green Cove Springs, Florida. The project involves extensive renovations including developing government offices and judicial chambers on the second floor, with multiple alternate bid options such as ballistic glass upgrades, first floor lounge renovation, new exterior exit construction, corridor glazing, carpet replacement, and entrance enhancements. A mandatory pre-bid meeting is scheduled for June 5, 2025, at 10:00 am, with bid responses due by July 7, 2025, at 4:00 pm. The project has a substantial completion timeline of 300 days and a final completion timeline of 345 days from the Notice to Proceed, with liquidated damages of $500 per day for delays. Bidders must submit detailed documentation including W-9, EFT authorization, licenses, certifications, references, and compliance forms, and provide a five percent bid bond. The county will evaluate bids based on best value, considering factors such as price, qualifications, and local preference.

The procurement opportunity includes specific restrictions on vendor eligibility, particularly for those with past public entity crime convictions, who are prohibited from submitting bids for 36 months. The county has established local preference and Buy American policies that will be applied during the evaluation process. Prospective bidders must comply with various state regulations, including E-Verify, background screening, and drug-free workplace requirements. The project will integrate with existing technologies, including the Genetec Security Center software and current access control badge systems. While a specific award value is not explicitly stated, the project will be funded through the county's capital projects budget, with potential use of a direct purchase program to maximize tax savings. Contractors must provide a two-year warranty on all labor, materials, and work, agreeing to remedy any defects at their sole expense and respond to warranty calls within 24 hours of notification.