Clay Co Flooring replacement Board, Conference & Meeting Roo

Clay County, Alabama Department of Human Resources is requesting bids on Round 2 for luxury vinyl plank flooring replacement in the Board, Conference, and Meeting rooms, with bids due September 4, 2026. Bid validity hinges on a non-waivable attendance requirement: only suppliers who attended the Round 1 site visit on August 25, 2026, at 86930 Highway 9, Lineville, Alabama 36266, and completed the sign-in sheet are eligible to submit proposals. This round was opened due to Alabama Buys system downtime during the original bid deadline.

The scope covers removal and disposal of existing commercial carpet, installation of Happy Feet Marathon II LVP plank flooring in Colonial Pecan HF221, Grey Fox HF214, or similar product across the three rooms, furniture relocation, 4-inch black rubber base installation, and transitions between flooring areas. Suppliers are responsible for verifying product quantities needed. Pricing must be submitted as a lump-sum quote inclusive of trip charges, mileage, parts, labor, all fees (including permit fees if applicable), lift trucks, and all other costs necessary to complete the work as specified.

Payment terms are Net 30, paid in arrears, with no invoicing permitted prior to service completion. Site-visit sign-in sheets must bear signatures from both the supplier representative and the DHR Point of Contact (Kristy Smith at 256-396-6832 or Andrea Taylor at 256-396-6837). Failure to attend Round 1's site visit and complete the required documentation disqualifies any bid submission, regardless of price or other merits.