City of lyons request for qualifications and proposals engineering grant services

The City of Lyons, Georgia is seeking qualified engineering firms to provide comprehensive services for federally assisted projects through a Request for Qualifications and Proposals issued on September 24, 2025, with proposals due by 5:00 PM on October 27, 2025. The procurement encompasses services across multiple federal funding sources including Community Development Block Grants (CDBG), Redevelopment Fund Projects (RDF), Georgia Environmental Finance Authority (GEFA) Projects, Economic Development Administration (EDA) Projects, United States Department of Agriculture (USDA) Projects, Southeast Crescent Regional Commission (SCRC) Projects, and other federally funded initiatives compliant with 2 CFR 200. Responding firms must demonstrate a strong record of successfully assisting local governments with preliminary engineering reports (PER), final design, and construction administration services for federally funded projects. The City plans to contract with a selected firm within one year from the notice date, with immediate plans to engage services for FY2026 CDBG project preparation and administration, requiring completion of a draft Preliminary Engineering Report no later than February 27, 2026. Required submittals include firm history and resources, documentation of federal funds engineering experience with agencies such as HUD and EDA, key personnel qualifications and their specific roles, current workload information, proposed scope and level of services, experience with similar projects with three professional references, current Errors and Omissions Insurance coverage, completion of the Engineering/Architectural Statement of Qualifications Form, and fee proposals for preliminary engineering report preparation, design services, and construction administration services. Evaluation criteria include demonstrated project experience, key personnel qualifications, ability to meet established deadlines, professional references, insurance coverage, and cost proposals. All contracts are subject to federal and state contract provisions prescribed by the Georgia Department of Community Affairs and other federal agencies, with compliance required under applicable civil rights laws including Title VI of the Civil Rights Act of 1964, Section 109 of the Housing and Community Development Act of 1974, the Fair Housing Act, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, and the Build America, Buy America Act.

Section 3 Business Concerns are specifically encouraged to apply and must submit the Section 3 Certification Form if claiming Section 3 status under the HUD Act of 1968, which mandates that employment, training, and contracting opportunities generated by HUD assistance be directed to low- and very low-income persons and Section 3 business concerns to the greatest extent feasible. Firms may claim Section 3 preference status by certifying as a Section 3 Business Concern under one of three criteria: 51 percent or more ownership by low or very low-income persons, 75 percent or more labor hours performed by Section 3 workers, or 51 percent or more ownership by current public housing residents. All contractors and sub-contractors must comply with the requirements outlined in 24 CFR Part 75 and the Georgia Department of Community Affairs Section 3 Policy throughout the contract term, including posting employment and contracting opportunities in at least three community sources accessible to low-income residents, checking the HUD Section 3 Business Registry for qualified vendors, and providing preference to qualified Section 3 applicants when all other bid factors are equal. Non-compliance with Section 3 requirements triggers a cure process allowing ten business days to correct violations, with failure to comply resulting in liquidated damages of $100 per day, contract termination, debarment from future opportunities, and requirement to pay recovered damages toward Section 3 economic opportunities. All firms submitting proposals will be reconsidered on a project-by-project basis for future state and federally funded opportunities within the 2-3 year period following selection. Interested parties should request the Statement of Qualifications Form and Section 3 Certification Form from Jason Hall, City Manager, at jhall@lyonsga.org or 161 NE Broad Street, Lyons, GA 30436. No specific award values or budget ranges are disclosed in the procurement documents.