Changeable Message Sign

The New Hampshire Department of Administrative Services, Division of Procurement and Support Services, is issuing a Request for Bid (RFB) for the procurement of one changeable message sign (PCMS) for the New Hampshire Department of Transportation. The requested equipment is a Ver-Mac Model PCMS 320 featuring a 63" x 101" solar/LED display with a full matrix of 30x48 pixels, 4 LEDs per pixel, hydraulic lift with 360-degree rotation capability, V-Touch NTCIP Graphic Touchscreen Controller, and 4G modem with a 10-year cell plan. The complete deliverable includes solar panels, deep-cycle batteries capable of providing 30 days of autonomous operation, charger equipment, wireless and wired communications equipment, software, delivery, integration, training, technical assistance, and warranty services. Manufacturers must have a minimum of 5 years of experience manufacturing outdoor PCMS systems and currently operate a minimum of 10 different LED PCMS systems utilizing the NTCIP 1203 v02 communication protocol. The sign must meet NEMA TS 4 standards and feature amber LEDs with a black background, full-matrix LED display, 360-degree rotatable and adjustable solar panels, electro-hydraulic lift, and modular design with at least 10 replaceable field components. The equipment must be new and of the current model year and cannot be used, rebuilt, refurbished, or demonstration equipment. Vendors must submit written bids by 5:08 PM Eastern Time on May 8, 2026, to NH.Purchasing@DAS.NH.Gov, with questions due by 4:00 PM on April 30, 2026, directed to Devin M. Lahey at Devin.M.Lahey@das.nh.gov; the State will respond to questions by May 4, 2026. Delivery is required within 30 days of receiving the purchase order to the NHDOT State Highway Garage located at 33 Smokey Bear Boulevard, Concord, New Hampshire 03301. The contract will be awarded to the responsible vendor submitting a conforming bid meeting all specifications at the lowest total cost, and all bid prices must remain firm and include all delivery costs with F.O.B. set at destination.

The procurement documents do not specify set-aside designations or restrictions on the types of organizations that can respond, nor do they reference disadvantaged enterprise programs or incumbent vendors. Vendors must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property prior to award and must comply with all applicable state laws and regulations, including environmental and Workers' Right to Know Act requirements. The successful vendor must provide a comprehensive warranty covering 100 percent of all parts, shipping, labor, travel, lodging, and expenses, along with on-site user and preventive maintenance training at the delivery destination, and must maintain a 2-year warranty beginning after a 2-month burn-in period with 24-hour on-site service response and 7-day repair completion or temporary equipment provision at no cost. Payment shall be made via ACH within 30 days of invoice receipt following delivery, inspection, and acceptance of the equipment. The specific budget or award value for this procurement is not disclosed in the available documentation; however, the contract represents a one-time purchase order for a single unit of specialized transportation equipment.