Cemetery - Weed & Fertilizer

Baldwin County, Alabama is soliciting bids for a comprehensive weed and fertilizer maintenance contract for the Alabama State Veterans Memorial Cemetery located in Spanish Fort. The procurement involves a 12-month contract with potential extensions for up to four additional years, focusing on turf management for 9 acres of Bermuda grass. Vendors must provide four seasonal treatments in March, April, June, and September, which include soil aeration, pre-emergent and post-emergent weed control, and targeted fertilization tailored to soil testing results. Prospective bidders are required to possess a professional horticulture services license and must attend a mandatory pre-bid conference on May 6, 2025, at 10:30 AM Central Time, with failure to attend resulting in automatic bid rejection. The contract requires vendors to use the best available products for current weed growth, targeting specific grasses like Dallisgrass, Virginia buttonweed, and various sedges. Evaluation will focus on the lowest responsible bidder meeting all specifications, with an "all or none" award approach through the Alabamabuys supplier portal. The bid is due by May 15, 2025, with vendors required to provide comprehensive insurance coverage of at least $2,000,000 in liability.

There are no specific set-aside designations or restrictions on organizational types mentioned in the procurement documents. Vendors must comply with Alabama-specific regulations, including the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and E-Verify program participation. While no incumbent vendor is identified, the contract requires detailed documentation, including a two-day notice to the project contact (Joseph Buschell) before each application and submission of a pesticide application data sheet. Vendors must be prepared to provide service calls for persistent weed control at no additional cost and demonstrate the ability to professionally complete work using experienced personnel. Insurance certificates must be submitted with bids, and any future price adjustments will be limited to industry-specific price indices or Consumer Price Index changes, requiring written approval from both the state and supplier. Although no specific budget range is explicitly stated, the comprehensive requirements suggest a contract value commensurate with professional landscaping services for a 9-acre memorial cemetery site.