Ceiling Tile and Ceiling Grid

Lake County Schools in Florida has issued Invitation to Bid (ITB) #24-0225-B-AR949 for Ceiling Tile and Ceiling Grid maintenance supplies, seeking competitive bids to establish a vendor contract for purchasing ceiling tiles and grid systems. The procurement targets maintenance stock to be ordered as needed by the school district, which serves approximately 42,000 students across 51 learning sites. Vendors must provide detailed product specifications including brand name, model number, color, tiles per case, dimensions, and net weight, with a requirement to maintain a minimum 97% on-time fill ratio. The bid requires electronic submission through VendorLink by March 20, 2025, at 2:00 PM EST, with product samples due by March 19, 2025, at the Maintenance Office in Umatilla. Vendors must submit pricing based on manufacturer price lists, distributor published prices, or fixed pricing, and provide comprehensive technical documentation. Evaluation criteria include local vendor preferences, with Lake County vendors potentially receiving up to five additional points by meeting specific local economic participation requirements.

The solicitation allows for potential contract awards to one or multiple vendors, with an initial two-year contract term and options for two additional one-year renewals, creating a maximum potential contract duration of four years. Local vendors can receive preference points by demonstrating a fixed office in Lake County for at least 12 months, employing local residents, and paying local ad valorem taxes. The procurement emphasizes equal opportunity and requires vendors to comply with drug-free workplace certifications, conflict of interest statements, and non-collusion affidavits. A Notice of Intent indicates Best Benner USA Corporation is the recommended awardee, with a proposed award date of April 14, 2025. While specific contract value is not explicitly stated, the procurement is designed to support ongoing maintenance needs across the school district's extensive infrastructure. Vendors must also be prepared to provide emergency support during public emergencies and prioritize school board needs over private citizens.