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CCCFPD HVAC Services

Solicitation # RFPFCONTR0000000130
Posted 9/26/25, 3:00 AM
No Updates
Due 10/17/25, 9:00 PM
State
California
Source
View
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The Contra Costa County Fire Protection District (CCCFPD) is seeking comprehensive HVAC maintenance services through a Request for Proposal (RFP) issued on September 26, 2025, with proposals due by October 17, 2025, at 3:00 PM PDT. The procurement targets qualified vendors to provide full-service HVAC maintenance for all District facilities, encompassing routine inspections, preventative maintenance, emergency repairs, and complete parts and labor coverage. The contract will service multiple fire stations and facilities across Contra Costa County, including locations in Walnut Creek, Pleasant Hill, Concord, West Pittsburg, Clayton, and Pacheco. The initial contract term is one year, requiring six annual inspections for administration and communication centers and four annual inspections for other equipment. Vendors must submit an annual maintenance cost (lump sum or monthly payments), hourly rates for additional services, and a material markup rate. Proposal evaluation will be based on company qualifications, technical experience, project understanding, methodology, key personnel experience, cost, and client references, utilizing a point-based system. The District reserves the right to request Best and Final Offers (BAFO) and award the contract to the most advantageous proposal.

The RFP encourages participation from various business enterprise categories, including Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), Disabled Veteran Business Enterprise (DVBE), and Local Business Enterprise (LBE). Businesses are recommended to register on the county's e-Outreach system to receive ongoing contracting opportunity notifications. While specific budget ranges are not explicitly stated, the contract includes payment terms of net 45 days and provisions for potential equipment additions or subtractions. Emergency service response requirements are stringent, with a 4-hour response time for the Communication Center and next business day response for other locations. The registration for business opportunities is valid for three years, and businesses must certify their information under penalty of perjury. Potential consequences for misrepresentation include termination of purchase orders or contracts and removal from county databases. Interested vendors can obtain additional information by contacting the Contra Costa County Public Works Purchasing Division at 925-655-3100.

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