Cascade utility maintenance and inspection system software, support and maintenance

The City of Farmington, New Mexico is pursuing a sole source procurement for the Cascade Utility Maintenance and Inspection System Software, Support and Maintenance through a Notice of Intent issued on November 21, 2024. The procurement specifically targets proprietary software from DNV GL of Corvallis, Oregon, which serves as the city's repository for NERC/FERC standards compliance documents. The software requires specialized maintenance that can only be performed through a specific Maintenance Agreement, making it a unique acquisition. Interested vendors have until December 6, 2024, at 5:00 p.m. to submit evidence demonstrating that more than one firm can perform the required services. If no such evidence is presented, the city intends to award the contract directly to DNV GL. The procurement covers software support and maintenance services critical to the city's utility compliance documentation management. Key objectives include maintaining continuous access to proprietary software systems that track and manage regulatory compliance documentation for utility operations.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations. The contract is limited to a single vendor, DNV GL, due to the proprietary nature of the Cascade software system. The estimated annual expenditure is approximately $30,000 for each of the next three years, totaling potentially $90,000 over the contract period. There are no indications of preferences for disadvantaged business enterprises or specific integration requirements beyond maintaining the existing proprietary software infrastructure. If alternative vendors can prove capability of providing equivalent services, the city may convert the procurement to a competitive solicitation. The sole source determination is based on the unique, specialized nature of the Cascade software and the necessity of maintaining compliance documentation for NERC/FERC standards through this specific system.