Cardboard Backers

The Commonwealth of Kentucky, Finance and Administration Cabinet, issued Request for Quotation 758 190000007 on July 23, 2018, seeking quotations for 5,000 units of BAC-3 cardboard backers measuring 32-1/4" x 40-1/8" designed for use with 3" galvanized deck screws. The procuring agency is the Department of Criminal Justice Training, located at Funderburk Building on the EKU campus in Richmond, Kentucky. Vendors must provide firm-fixed pricing that includes all shipping and freight costs on an F.O.B. Destination Freight Prepaid and Allowed basis, with delivery included in the bid cost. All equipment must be new and current model, with the manufacturer's most favorable warranty offered to preferred customers applying to the contract. The RFQ closing date and time was July 30, 2018, at 1:30 PM, with hard copy bids submitted to the Finance Office of Procurement Services, Bid Clerk, 702 Capitol Ave, Capitol Annex Room 095, Frankfort, Kentucky 40601, or via fax and email to Buyer Evelyn Osborne at (502) 564-6013 or evelyn.osborne@ky.gov. Award determination will be made on a best value basis using a ranking approach allocating ninety points for price (lowest bidder receives maximum points) and ten points for delivery speed in business days (fastest delivery receives maximum points). All proposed pricing must remain valid for a minimum of sixty calendar days after the bid due date, and vendors must bid all line items on the provided Requisition Form.

Kentucky reciprocal preference laws and qualified bidder preferences apply to this solicitation, with preference points potentially available to resident bidders and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities. Vendors must submit required affidavits regarding resident bidder status, qualified bidder status, campaign finance compliance, tax registration, and ethics compliance. Past vendor performance may be considered in the award determination process. No incumbent vendors or existing infrastructure integration requirements are identified in the solicitation documents. The specific award value or budget range for this procurement is not disclosed in the available documentation; however, the quantity of 5,000 units and delivery requirements to the Department of Criminal Justice Training indicate a significant procurement for training facility equipment and supplies.