Camping World Stadium Main Bowl Sound System Upgrade

The City of Orlando is soliciting proposals for a turn-key Bowl Audio System Upgrade at Camping World Stadium, with proposals due July 31, 2026 and a mandatory pre-proposal conference on July 14, 2026. The scope encompasses main bowl and delay/fill loudspeaker systems, event floor and portable floor systems, Front of House console, wireless microphone system upgrades, digital signal processing, dedicated audio network upgrades, power amplifiers, equipment racks, cabling, and related electrical power upgrades for the main seating bowl.

Proposers must meet mandatory minimum qualifications: provide references for five comparable facilities from the last three years (including two with equipment at least five years old), submit a letter of surety for 100% payment and performance bonding, and demonstrate capability for two-hour maintenance response. All equipment must be new with manufacturer warranties; re-manufactured or "B" stock equipment is not acceptable. The contractor must decommission existing systems, provide DSP programming with up to three revisions at no additional cost, conduct 24 hours of operator training over 3–5 days, and provide a two-year warranty on parts and labor with annual on-site system check-ups. Local service capability within 75 miles with one-hour emergency response is required. The contractor must remain on-site for three consecutive problem-free events before warranty commencement and maintain spare parts inventory comprising 2% spare power supplies and one of every other critical component. Stamped electrical drawings by a licensed Florida engineer and a perpetual license to the City for all proprietary software are mandatory.

The contract term is two years from approval and execution, with an option for eight additional twelve-month renewal periods for a cumulative total of up to ten years. Evaluation criteria are proposer experience (22 points), assigned management team experience (18 points), project approach (22 points), equipment and warranties (16 points), price (20 points), and veteran business enterprise participation (2 points). Questions are due July 21, 2026 at 5:00 p.m. The contract is subject to City Council approval if the award exceeds $100,000.