Cafeteria and Culinary Kitchen Smallwares

The School Board of Volusia County, Florida has issued Invitation to Bid (ITB-2025-5020) for a comprehensive cafeteria and culinary kitchen smallwares contract. The procurement seeks to establish a three-year contract with an optional two-year renewal period, covering 69 district locations across Volusia County. Vendors must provide an extensive range of kitchen equipment including pots, pans, serving implements, trays, china, glassware, flatware, scales, food safety implements, and cutting boards. Critical requirements include maintaining an online ordering system with product photos, specifications, and pricing, and providing a minimum order value of $75. The bid mandates that vendors be authorized distributors capable of offering brand name or equivalent products, with a mandatory 3-year parts and labor warranty for equipment items. The solicitation requires electronic proposal submission through VendorLink, with a bid due date of April 29, 2025, at 2:00 PM EST, and a pre-solicitation meeting scheduled for April 14, 2025, at 2:00 PM EST. Evaluation criteria emphasize competitive pricing, superior customer service, and comprehensive product selection to ensure the best value for the school district.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The district will consider annual pricing adjustments based on the Consumer Price Index, with a maximum increase of 4%. Orders exceeding $300 will be shipped at no charge, and the contract aims to secure firm-fixed pricing for smallwares across the district's food service operations. While no incumbent vendors are mentioned, the procurement suggests a comprehensive approach to establishing a new vendor relationship for kitchen supplies. The contract will cover firm-fixed pricing for deliveries to multiple county locations, with an emphasis on creating an efficient ordering system and maintaining a diverse inventory of kitchen equipment. Although a specific budget range is not provided, the extensive item list in the Price Schedule Submittal Form, which includes 172 distinct items, indicates a potentially significant procurement value for the school district's culinary and cafeteria needs.