Bridge Worker Safety and Training Workshop

The Minnesota Department of Transportation is requesting proposals for hotel and conference services to host the 2027 Bridge Workers Safety and Training Workshop, contract C-1163/RIF 1102, with proposals due October 19, 2026 at 3:00 PM Central Time. Evaluation points will be allocated to responders located within Central Minnesota counties (Benton, Crow Wing, Douglas, Morrison, Stearns, or Todd), though the facility may be statewide. An additional 120 preference points are available for eligible small businesses owned by minorities, women, veterans, or those with substantial physical disabilities.

The workshop will accommodate approximately 220 attendees on either April 13–15, 2027 (preferred) or April 20–22, 2027 (alternative). The contractor must provide lodging (up to 220 single-occupancy rooms for two nights), a general session room, four breakout rooms, registration area, mothers' room, prayer room, comprehensive catering (breakfast, lunch, dinner, and refreshment breaks), audio-visual equipment and technical support, outdoor demonstration space of at least 10,000 square feet (minimum 100 feet by 100 feet), high-speed Wi-Fi, parking with specified clearance, and business center access. Facilities must comply with ADA accessibility, fire safety codes, and Minnesota Clean Indoor Air Act requirements. Lodging, conference, and parking facilities must be within one-quarter mile of each other or the contractor must provide free shuttle services. The contractor must carry commercial general liability insurance of $2,000,000 per occurrence and workers' compensation insurance before commencing work.

All pricing is firm and will not adjust if attendance falls below 220. The State does not guarantee minimum attendance, room bookings, or meal quantities. The contract term runs from execution through May 31, 2027, with an option to extend up to an additional 12 months. Questions are due October 7, 2026 at 2:00 PM Central Time to Rhiannon Fissehaye at Rhiannon.Fissehaye@state.mn.us. Evaluation is anticipated to complete by October 30, 2026. Responses must be submitted electronically through the SWIFT Supplier Portal and include Responder Declarations, Exceptions to State's Standard Terms and Conditions, Workforce and Equal Pay Declaration, and Exhibit D (Price Schedule).