Boiler and chiller lines replacement project

The West Virginia Department of Health and Human Resources, Office of Shared Administration Operations/Purchasing, is soliciting an Expression of Interest (EOI) for the Boiler and Chiller Lines Replacement Project at William R. Sharpe Jr. Hospital in Weston, Lewis County, West Virginia. This construction project involves the replacement of boiler and chiller lines at the hospital facility, classified under commodity code 81100000 for hospital infrastructure systems. The EOI was posted on March 10, 2026, with a submission deadline of April 7, 2026, at 10:30 a.m. Interested vendors should submit responses to the Office of Shared Administration Operations/Purchasing located at One Davis Square, First Floor, Room 107, Charleston, West Virginia 25301. Questions concerning the solicitation should be directed to the buyer, Roberta A. Wagner, at (304) 558-0437 or roberta.a.wagner@wv.gov. This EOI phase allows the agency to assess market interest, evaluate vendor capabilities, and identify qualified contractors before issuing a formal Request for Proposal or Request for Bid, with the final contract terms, pricing structure, and award amounts to be determined following the formal solicitation phase.

Vendor responses to this EOI must include a notarized Purchasing Affidavit certifying compliance with West Virginia Code Section 5-22-1(i), affirming that the vendor and related parties are not in default on any monetary obligations to the state or political subdivisions for construction contracts. The procurement is subject to federally funded procurement requirements under 2 CFR 200, which mandate compliance with Davis-Bacon Act prevailing wage requirements, Contract Work Hours and Safety Standards Act provisions for contracts exceeding $100,000, debarment and suspension screening through the System for Award Management (SAM), equal employment opportunity provisions under Executive Order 11246, and Byrd Anti-Lobbying Amendment certification for bids of $100,000 or more. Additionally, any business associate handling Protected Health Information in relation to this project must execute a HIPAA Business Associate Agreement (BAA) establishing security and privacy obligations, breach notification procedures, and administrative, physical, and technical safeguards to protect patient data. The specific contract award amount, funding sources, and set-aside designations for disadvantaged or small businesses are not specified in the EOI documentation and will be established during the formal solicitation phase. No incumbent vendor information or existing infrastructure integration requirements are identified in the available documentation.