Blce DEO #8 erie - snow removal

The Pennsylvania State Police Department is seeking a snow removal and deicing services contractor for BLCE DEO #8 located in Erie County, Pennsylvania. The contract requires an on-call snow removal vendor to perform plowing, snow removal, and application of granular deicing materials in designated areas as directed by the station/office Commander. Specific requirements include utilizing trucks/plows and hand shoveling, applying only granular (not liquid) deicing materials, and working within specified performance parameters. A mandatory pre-bid conference is scheduled for September 12, 2025, at 8:30 AM at 4320 Iroquois Avenue, Erie, PA, and attendance is required to remain eligible for contract consideration. All bid responses must be submitted electronically through the PA supplier portal by September 17, 2025, with written questions accepted until September 13, 2025, at 11:00 AM. Bidders must complete and submit several required documents, including a comprehensive cost matrix, proof of site visit form, worker protection certification, current insurance documentation, and Pennsylvania small business certification.

The procurement is specifically restricted to small businesses certified through the Pennsylvania Department of General Services, with potential contract terms including an initial period and up to four additional one-year renewals contingent upon mutual agreement and funding availability. Vendors must meet stringent qualifications, including providing minimum insurance coverage of $250,000 per person and $1,000,000 per occurrence, complying with 13 specific Pennsylvania labor and workforce safety laws, and potentially submitting criminal background checks for staff. The contract includes estimated annual service requirements of 60 hours of snow removal/plowing, 30 hours of sidewalk snow removal, 60 tons of granular deicing material, 50 bags of deicing material, and 50 tons of deicing material application. While no specific budget range is explicitly stated, the comprehensive documentation and detailed cost matrix suggest the opportunity is designed to be competitively priced based on unit rates for individual services. The Commonwealth reserves the right to award the contract by line item or in total, selecting the lowest responsive and responsible bidder.