Biomedical Equipment Services

The State of North Dakota, specifically Burleigh County, is seeking a comprehensive Biomedical Equipment Services contract to maintain and repair state-owned medical equipment. The Invitation for Bid (IFB) was posted on March 18, 2025, with bid responses due by April 3, 2025, for a contract period from May 1, 2025, to May 1, 2026. The procurement aims to ensure state medical equipment remains safe, compliant, and fully functional through services including equipment tracking, electrical safety inspections, preventative maintenance, and repair services. Qualified vendors must provide trained personnel, tools, and materials to service medical devices such as aspirators, defibrillators, ventilators, oxygen concentrators, infusion pumps, monitors, and stretchers. The contract will be awarded on an all-or-none basis to the lowest responsive bidder, with service hours from 8:00 am to 5:00 pm Monday through Friday, excluding state holidays, and provisions for emergency services outside standard hours. The contract includes options for up to four 12-month renewals and is structured as a cooperative purchasing contract available to North Dakota government and educational entities, nonprofit organizations, and other participating governmental bodies.

The contract appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The cooperative purchasing structure allows participation from various North Dakota governmental entities, including state agencies, boards, commissions, institutions under the State Board of Higher Education, political subdivisions, and public primary and secondary schools. While no incumbent vendors are explicitly mentioned, the contract provides a detailed pricing structure with firm-fixed rates for the first 180 days and potential subsequent price adjustments with manufacturer documentation. Pricing will be based on comprehensive service rates covering preventive maintenance, repairs, travel, and after-hours services across multiple medical equipment categories. Bidders must submit detailed pricing for annual, 2-year, and 6-year preventive maintenance services, along with non-contracted hourly rates for specialized biomedical services including general repairs, respiratory equipment maintenance, laboratory and anesthesia services, radiology services, nuclear medicine, and professional consulting. The contract does not guarantee specific purchase volumes, and each participating entity remains responsible for complying with its individual purchasing authority regulations.