Bid NO. 26-31 MRO Supplies

The City of Huntsville, Texas is requesting sealed bids for MRO (Maintenance, Repair, and Operations) supplies under Bid 26-31, with bids due August 20, 2026 at 2:00 p.m. Central Time. Addendum No. 1, issued August 13, 2026, clarifies that two-way radios and megaphones fall within scope and must be acknowledged in the bid packet; failure to sign and submit the addendum acknowledgment results in disqualification.

Scope encompasses air filters, adhesives, batteries, cleaning products, electrical supplies, fasteners, hand tools, hardware, HVAC products, lighting supplies, lubrication, motors, plumbing supplies, pneumatics, power tools, safety products, sealants, and welding supplies. All products—catalog or special order—must be priced as a percentage discount off shelf or catalog price, with FOB destination shipping and prepaid freight included for vendors without Huntsville or Walker County storefronts. Vendors with local storefronts receive preference; all others must prepay freight.

Annual expenditures are estimated at $100,000, though no dollar guarantee is provided and actual spend may vary significantly due to emergency procurements. The contract term runs from award through September 30, 2027, with four optional one-year renewals through September 30, 2031, contingent on mutual agreement and identical terms. Award will be based on best value considering cost, quality, reliability, durability, vendor performance, availability, and delivery. Vendors must hold prices firm for 120 days post-opening and, if awarded, for the full contract duration. Required insurance includes commercial general liability ($1 million per occurrence), commercial automobile liability ($300,000 per occurrence), and workers' compensation if applicable. Three business references from the preceding twelve months are required. Questions were due August 10, 2026. The City reserves the right to award multiple vendors and reject any solicitation. Award and funding are pending City Council approval and subject to annual budget appropriation.