BID Glamping Equipment

The Pennsylvania Department of Conservation and Natural Resources, Bureau of State Parks, is issuing an Invitation for Bids (IFB) for glamping equipment to outfit new Glamping Campground Loops at Hickory Run State Park in White Haven, Carbon County, Pennsylvania, with a Spring 2026 opening target. The procurement requires vendors to supply and deliver thirty-four campfire rings, twenty-nine 8-foot pressure-treated lumber picnic tables with metal legs, one 8-foot ADA-compliant pressure-treated picnic table, seventeen 15-cubic-foot bear-proof storage lockers, and one 24-cubic-foot bear-proof storage locker. All equipment must meet specified construction standards including welded steel components, powder coat finishes, chamfered corners, and bear-proof self-latching systems. Delivery must be completed between Monday and Friday, 8:00 a.m. to 2:00 p.m., with the contractor required to contact the park office at least one week prior to delivery, and all deliveries must be completed by March 31, 2026, with the project timeline noted as firm and non-adjustable. Bids are due February 5, 2026, and must be submitted electronically through the Commonwealth's SRM system with all pricing to two decimal points, including all delivery, shipping, transportation, environmental handling, unloading charges, labor, materials, equipment, accessories, and associated costs. The Commonwealth will award the contract to the lowest responsive and responsible bidder on a total bid basis and reserves the right to award by individual line item if deemed more advantageous, with all products warranted for one year following delivery and acceptance.

Bidders must complete and submit a Reciprocal Limitations Act Requirements Form identifying the state of manufacture for all supplied items and documenting residency status and Pennsylvania business establishment if claiming preference, subject to Pennsylvania's reciprocal preference standards that vary from 2% to 15% depending on jurisdiction and item type. Additionally, all bidders must submit a properly executed Worker Protection and Investment Certification Form (BOP-2201) demonstrating compliance with Pennsylvania's Unemployment Compensation Law, Workers' Compensation Law, and applicable state labor and workforce safety laws, with false certifications resulting in contract termination and a three-year debarment period. The procurement includes a Small Business (SB) and Small Diverse Business (SDB) contracting program under which eligible vendors with no more than 100 full-time equivalent employees and three-year average gross revenues not exceeding $47 million may participate as prime contractors, subcontractors, suppliers, or service providers, with a race and gender-neutral Small Business Reserve program exclusively available to SB and SDB entities. The Department reserves the right to request three references from companies that have supplied similar equipment within the previous two years and may reject bidders unable to provide adequate documentation. No specific budget range or award value is stated in the procurement documents, and payment will be made on a reimbursement basis following delivery and final acceptance via Automated Clearing House direct deposit within thirty days of receipt of a proper invoice. Bid results will be posted on www.emarketplace.state.pa.us/bidtabs.aspx as soon as practicable following bid opening.