B&H Foto and Electronics Corp. , Purchasing Authorization through E&I
Closed State & local contract opportunity Posted
- Solicitation number
- 2135834
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Deborah Tavera deborah.tavera@cuny.edu (646) 664-3050
Updated .
About this opportunity
The City University of New York (CUNY) is soliciting purchasing authorization through E&I Cooperative Services to establish a contract with a vendor comparable to B&H Foto and Electronics Corp. for professional media equipment, with proposals due July 17, 2026. CUNY is exercising its authority under New York State Finance Law 163(3)(vi) to procure from a consortium in lieu of formal competitive procurement when justified by price and overall best value; any awarded contract must be demonstrably comparable in scope, pricing, and terms to the existing B&H Foto agreement and comply with New York State procurement requirements.
The scope encompasses approximately 1,000 individual products across photography, videography, audio, lighting, and related professional media equipment categories, including camera accessories, microphones, tripods, lighting equipment, backgrounds, film, ink cartridges, papers, and cables. Vendors must supply all items in the attached pricing template and provide Year 1 unit and extended pricing to establish benchmark rates.
Qualified vendors must demonstrate access to manufacturer-authorized distribution channels or other verifiable sources of supply; experience providing goods of similar scope and scale to large, complex institutions such as higher education systems or public sector entities; capability to support electronic procurement environments including punchout catalog functionality or comparable integration methods with consistent pricing maintenance throughout the contract term; and financial capacity sufficient to support anticipated volume. Documentation requirements include supply-source verification, customer references or project summaries demonstrating institutional experience with scope, complexity, engagement duration, vendor role, and estimated contract value, and financial capacity evidence such as audited financial statements, annual reports, Dun & Bradstreet reports, or SEC filings. For end-of-life or discontinued products, vendors may propose comparable replacements with equivalent functionality and performance clearly identified. Evaluation criteria prioritize pricing as the primary consideration in comparing proposals against other contracting vehicles to determine competitive advantage and overall value. Addendum 1 was issued July 8, 2026, and must be signed and included with Volume I of all proposals. CUNY does not project specific contract volume and reserves the right to reject proposals submitted without all addenda properly signed.
Opportunity text
The City University of New York (CUNY) intends to utilize a contract awarded by E & I Cooperative Services with B & H Foto and Electronics Corp., pursuant to its authority under New York State Finance Law §163(3)(vi), which authorizes the purchase of commodities from a consortium or comparable entity in lieu of conducting a formal competitive procurement when justified by price and overall best value. Vendors who are able to provide the products identified in the attached list, may if interested, contact Deborah Tavera (deborah.tavera@cuny.edu) for this procurement. Any such contract must be demonstrably comparable in scope, pricing, and terms, and must comply with applicable New York State procurement requirements. To support an objective comparison of pricing and vendor capability, interested vendors should be prepared to demonstrate the following, as applicable: Ability to supply all items identified in the referencing pricing template (Excel file), including access to manufacturer-authorized distribution channels or other verifiable sources of supply. Documentation supporting source of supply may be requested as part of the evaluation of comparability. Experience providing goods of similar scope and scale to large, complex institutions such as institutions of higher education, public sector entities, or similarly structured organizations. Vendors may submit information sufficient for CUNY to evaluate comparability of scope, pricing structure, and vendor qualifications. Capability to support electronic procurement environments, including punchout catalog functionality or comparable integration methods, and the operational ability to maintain consistent pricing in accordance with the vendor's proposed pricing structure for the duration of the contract term. Financial capacity sufficient to support the anticipated volume and scope of the contract. Pricing shall be provided for all the items in the attached list to establish benchmark pricing for Year 1 and must correspond to the same item, manufacturer, model number, configuration, and specifications identified in the template. Pricing for the remainder of the contract term shall be structured as a fixed percentage discount off OEM price lists. The discount structure must remain consistent throughout the contract term. This procurement is subject to New York State Finance Law §§139-j and 139-k (Lobbying Law). Vendors are cautioned that the only permissible contact for this procurement is the contact person identified below. Contacting any other CUNY employee regarding this advertisement may constitute a violation of New York State Finance Law. Failure to comply with this requirement can range from no contract award to debarment from sales to any NYS Agency. Successful vendor shall be required to submit valid and current NYS Workmen's Compensation and Disability Forms. Anyone who can meet the above requirements is invited to contact the designated contact as shown below. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Not Applicable Minority / Women Business Enterprise contracting goals (MWBE) Total MWBE Goals: 30.00%
Files
| File | Type | Posted |
|---|---|---|
| B&H Foto & Electronics Corp., Purchasing Authorization through E&I Addendum 1.pdf | ||
| Product Pricing Template.xlsx | XLSX spreadsheet |
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