B&H Foto & Electronics Corp., Purchasing Authorization through E&I Addendum 1.pdf

Office of the Chief Diversity and Procurement Officer 205 East 42nd Street New York, NY 10017

July 8, 2026

ADDENDUM No. 1

TO: Prospective Bidders

FROM: Deborah Tavera (deborah.tavera@cuny.edu)

The City University of New York

RE:

B&H Foto and Electronics Corp., Purchasing Authorization through E&I

This Addendum No. 1 to the above-referenced advertisement notice:

1. Could you please clarify how the contract will be awarded through E&I Contract or are you open to other contracts?

Responses will be evaluated based on a combination of factors, with pricing serving as the primary consideration. Particular attention will be given to whether proposed pricing is competitive with, or more advantageous than, pricing available through other contracting vehicles. In addition to pricing, CUNY will consider the overall value of the offering and the proposer’s ability to meet the University's operational requirements.

2. Will the evaluation be based primarily on lowest pricing, best overall value, or a combination of both?

The evaluation will be based on a combination of factors, with pricing serving as the primary consideration. CUNY will review proposed pricing to determine whether it is competitive with, or more advantageous than, pricing available through other contracting vehicles. In addition to pricing, consideration will be given to the overall offering and the proposer's ability to meet the University's operational and business requirements.

mailto:deborah.tavera@cuny.edu)

3. Are vendors expected to provide pricing for all OEMs listed in the pricing template, or is it acceptable to submit pricing for only those OEMs for which the vendor is authorized and able to support?

Vendors are required to provide pricing for all OEMs listed in the pricing template and must be authorized to sell each OEM included in their submission.

4. What type of documentation would you consider sufficient to demonstrate access to manufacturer-authorized distribution channels or other verifiable sources of supply?

Documentation sufficient to demonstrate access to manufacturer-authorized distribution channels or other verifiable sources of supply may include, but is not limited to, manufacturer authorization letters, reseller or partner certifications, distributor authorization documentation, executed agreements with authorized distributors, or other documentation that evidences the vendor's ability to obtain and provide products directly through authorized supply channels.

5. What level of detail would you like vendors to provide regarding prior experience supporting large and complex institutions such as higher education, government agencies, or other public sector organizations?

Vendors must provide sufficient detail to demonstrate their experience supporting large and complex organizations, including higher education institutions, government agencies, or other public sector entities. At a minimum, vendors must describe the scope of services provided, the size and complexity of the customer environment, the duration of the engagement, the vendor's role in supporting the customer, and estimated contract value for similar engagements.

6. Would customer references, project summaries, or contract examples be acceptable?

Customer references, project summaries, and contract examples are all acceptable forms of documentation and must be provided to demonstrate relevant experience in serving large and complex agencies such as CUNY. Vendors are encouraged to include information that highlights the scope, complexity, duration, and outcomes of the engagements, particularly where such experience is comparable to the needs of CUNY.

7. What information would you like included to demonstrate the e-procurement capability?

Vendors must provide information describing their e-procurement capabilities, including available ordering methods, catalog and punchout functionality, integration capabilities, reporting tools, user management features, order tracking, invoicing options, and any other functionality that supports an efficient procurement process. Vendors must also include screenshots, system overviews, implementation examples, or other documentation demonstrating how their e-procurement platform supports customer purchasing and contract management activities.

8. What documentation would you like vendors to provide to demonstrate sufficient financial capacity to support the anticipated contract volume and scope?

Vendors must provide documentation sufficient to demonstrate their financial capacity to support the anticipated contract scope and volume. Acceptable documentation may include audited financial statements, annual reports, Dun & Bradstreet reports, SEC filings (if applicable), or other financial information that evidences the vendor's financial stability and ability to perform under the contract.

9. Could you please confirm whether vendors are required to submit pricing for every item listed, even if they are not authorized or able to source products from certain manufacturers?

Please refer to the response provided for Question #3.

10. Can you tell us what is the estimate volume after year one? If no specific number can be given maybe a percentage of increase 25 from year 1.

CUNY is unable to project contract volume. Future usage, if any, will be driven by actual University needs and purchasing activity and may vary from year to year. As such, vendors should not assume a specific increase in volume over the term of the contract.

11. Are you open to alternatives if the product is end of life or discontinued?

If a product identified in the pricing template is end-of-life, discontinued, or otherwise unavailable, vendors may propose a comparable replacement product. Vendors must clearly identify the proposed substitute and provide sufficient information to demonstrate that the alternative meets or exceeds the functionality, performance, and compatibility of the original product.

12. Please send the solicitation documents, scope or specifications, line-item information, and any forms needed for submission.

All documents related to this procurement are available as part of this advertisement on the NYS

Contract Reporter website.

THIS ADDENDUM NO. 1 IS PART OF YOUR PROPOSAL AND IS TO BE INCLUDED WITH VOLUME I OF

YOUR PROPOSAL. YOUR SIGNATURE BELOW WARRANTS THAT YOU UNDERSTAND THIS ADDENDUM

AND THAT YOU HAVE MADE THE APPROPRIATE ADJUSTMENTS TO YOUR PROPOSAL AND

CALCULATIONS. THE UNIVERSITY RESERVES THE RIGHT TO REJECT PROPOSALS SUBMITTED WITHOUT

ALL ADDENDA PROPERLY SIGNED.

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