BG26-093-Retirement Awards for MDC PROS

Miami-Dade County Parks, Recreation, and Open Spaces Department is requesting quotes on customized employee retirement award plaques under ITQ BG26-093, with quotes due September 18, 2026.

The scope is 10" × 13" wood plaques with cherry finish, gold metal backgrounds, and black engraved letters featuring the county mayor and parks department director signatures. Each plaque will be customized with individual employee names and supporting details on an as-needed basis throughout the twelve-month contract period. Digital samples or mockups of the plaque design must be submitted with the bid for review. No substitutes or equivalent products are allowed; vendors must provide the exact specifications detailed in the ITQ.

Delivery is required within five calendar days from receipt of the Purchase Order. Quoted prices must be valid for twelve months from the bid due date and submitted on a Freight on Board (F.O.B.) Destination basis, with freight costs included in the bid price. Vendors must provide all staffing, labor, materials, and equipment necessary to complete the work at no additional cost to the county. Standard manufacturer warranty is required.

Award will be made to the lowest responsive and responsible bidder; bidders must submit offers for all items or risk rejection. The procurement falls under Miami-Dade County's Pool of Prequalified Vendors category 08078. Quotes must be submitted electronically through the Integrated Financial Resources Management System (INFORMS). Questions of a material nature must be submitted through the INFORMS Q&A feature prior to the designated deadline. The contract will commence on the first calendar day of the month following approval and remain in effect until all goods are delivered and accepted. Any contract award exceeding $5,000,000 is subject to ratification by the Board of County Commissioners.