BCI - norristown EIU - snow removal

The Pennsylvania State Police Department, specifically the Bureau of Criminal Investigation (BCI) Norristown Equipment Inventory Unit (EIU), is seeking a qualified vendor to provide on-call snow removal and deicing services for their facility located at 1399 Sterigere Street in Norristown, Montgomery County. The procurement is structured as an Invitation for Bid (IFB #6100064339) with an initial contract term and four potential one-year renewals. The scope of work requires the selected vendor to perform snow removal and apply granular deicing materials in designated areas as directed by the station commander, using appropriate equipment and methods. Key deliverables include removing snow from parking areas and sidewalks, applying deicing materials, and maintaining detailed service logs for each visit. Mandatory requirements include a site visit on August 29, 2025, at 1:00 PM, submission of a completed site visit form, and a comprehensive cost matrix. Vendors must submit electronic bids through the PA Supplier Portal by September 5, 2025, with all questions to be submitted in writing to RA-SPPSPBIDS@PA.GOV no later than September 1, 2025, at 11:00 a.m. Evaluation will focus on the lowest responsive and responsible bidder meeting all specified requirements.

The procurement is exclusively reserved for small businesses certified through the Pennsylvania Department of General Services, with strict qualification criteria. Vendors must provide current proof of insurance listing the Pennsylvania State Police as the certificate holder, complete a Worker Protection and Investment form (BOP-2201), and ensure all staff undergo federal fingerprint background checks compliant with Criminal Justice Information Services (CJIS) Security Policy. Additional requirements include maintaining workers' compensation insurance and liability coverage with minimum limits of $250,000 per person and $1,000,000 per occurrence. The contract emphasizes labor compliance, with vendors required to pay employees no less than $15.00 per hour and adhere to various state labor laws. While specific award values are not explicitly stated, the bid includes estimated quantities of 60 hours of snow removal/plowing, 30 hours of sidewalk snow removal, and varying amounts of deicing material application, suggesting a potential annual contract value that would depend on actual service requirements and unit pricing submitted by bidders. The procurement process includes provisions for potential single or multiple awards based on the Commonwealth's best interests.