BCD Learning Management System (LMS)

The State of Oregon, specifically the Department of Consumer and Business Services (DCBS) Building Codes Division (BCD), is procuring a comprehensive Software-as-a-Service (SaaS) Learning Management System (LMS) to replace multiple existing software products and enhance professional training services for building inspectors, plans examiners, and related professionals. The procurement seeks an all-in-one academic LMS capable of supporting approximately 1,600 active Oregon Inspector Certification (OIC) holders with over 5,300 specialty certifications. Key deliverables include synchronous and asynchronous training delivery, live conferencing capabilities, online registration and payment integration, comprehensive reporting tools, and content archiving for at least six years. The RFP was released on July 7, 2025, with proposals due on August 21, 2025, at 3:00 PM Pacific Time. Evaluation criteria will include technical capabilities, system requirements compliance, vendor experience, and total five-year cost for software, maintenance, hosting, and implementation services. Vendors must demonstrate at least five years of LMS implementation experience and successful implementation of four similar systems in the past four years. The anticipated contract term is one to five years, with potential annual renewals up to a cumulative maximum of ten years, and a projected 'Go Live' date within six months of contract execution.

The RFP does not explicitly specify set-aside designations or restrictions on respondent types. The system must be hosted entirely within the United States and be SOC II, Type 2 certified, with the ability to support 30 internal end users and a service level agreement for 300 concurrent users. Integration requirements include compatibility with existing systems such as Scantron's ParSuite, an online payment portal, and MyLicense Office software. The project has an estimated implementation cost of $210,000, with projected operations and maintenance costs of $488,000 over the subsequent four years. The LMS must meet stringent Oregon statewide IT control standards, including multi-factor authentication, comprehensive security configurations, and adherence to federal accessibility standards (WCAG 2.1, Level AA). The system will be subject to Level 2 oversight, with specific conditions including EIS review and approval of project documents, compliance with Cloud and Hosted Systems Policy, and engagement with a Business Security Advisor. The solution must provide robust security management, content management, live instruction support, assessment capabilities, and user profile management across multiple platforms and devices.