Battle Creek Public Schools in Calhoun County, Michigan is seeking sealed bids for a comprehensive district roofing project (Bid Package 07.5) covering two facilities: the Miller Stone Building and the Administration Building. The procurement involves furnishing and installing complete roofing systems, including removal of existing roofing materials, installation of polyisocyanurate insulation, recovery boards, base sheets, fluid-applied membrane systems with fabric reinforcement, and shingle replacement where specified. At Miller Stone (approximately 8,500 square feet), the project includes wet vacuuming of existing flat roof stone and installation of new fluid-applied roofing on modified bitumen sections, along with plywood decking overlay and new shingles on existing shingle roof sections; the contractor must also provide new decking and roofing following ELITE Companies' completion of demolition and framing infill of ten dormers. At the Administration Building (16,280 square feet), work encompasses restoration of 200 square feet and replacement of 16,080 square feet of roofing material across five sections containing TPO membrane and shingles, with proposed installation of modified base sheets, recovery boards, 2-inch polyiso insulation, new TPO membrane, and shingle systems. Bidders must attend the mandatory pre-bid conference held on February 24, 2021 at 2:00 PM, submit requests for information by February 26, 2021 at 4:00 PM, and submit sealed bids by March 10, 2021 at 3:00 PM at the BCPS Administration Office, with public bid opening and reading aloud on the same date and time, with a virtual Zoom option available. The project is scheduled to commence June 7, 2021 and be completed by August 13, 2021, with liquidated damages assessed at $300 per day for delays beyond the agreed completion date unless caused by inclement weather, material unavailability, or strike actions. Qualified contractors must maintain comprehensive general liability insurance of not less than $1,000,000 per person and per occurrence, workers' compensation coverage, employers' liability insurance of $1,000,000 per accident, and automobile insurance of $1,000,000 per accident, and must comply with OSHA standards, 100% fall protection policies, MIOSHA guidelines, daily housekeeping requirements, and attendance at bi-weekly progress meetings with potential $500 fines per unexcused absence.
Bidders must submit bid bonds equal to 5% of the bid amount payable to Battle Creek Public Schools, along with sworn and notarized Familial Relationship Disclosure statements and Affidavits of Compliance with the Iran Economic Sanctions Act; proposals lacking these required documents will not be accepted. For contracts exceeding $50,000, successful bidders must furnish both a Payment Bond and Performance Bond, each in 100% of the contract amount, with bond costs included in the base bid for packages exceeding $50,000 and submitted as an alternate for packages under $50,000. The bid documents specify that no set-aside designations or restrictions limiting responses to disadvantaged enterprises or specific organization types are indicated in the procurement materials; however, the District reserves the right to accept or reject any and all bids and to waive any informality or irregularity, and may require post-bid interviews for selected bidders. Contractors are responsible for all cost estimating, measurement accuracy, logistics, sidewalk protection, permitting, building shutdowns, and dumpster provision, and must submit bid breakdowns that separately itemize labor and material costs for demolition, framing/decking, shingle work, and fluid-applied roofing at each building. The manufacturer representative will conduct minimum three inspections per week throughout the project duration, and the contractor must provide a two-year workmanship warranty from the date of final acceptance, while the manufacturer provides warranties extending from thirty years for fluid-applied systems to twenty years for single-ply restorations; no specific award value or budget range is disclosed in the procurement documents, though the project scope and insurance requirements suggest a substantial contract value likely exceeding the $50,000 performance bond threshold.