Avexon Brand Name Surveillance - SW - Addendum No. 1 – Vendor's Inquiries and the State's Responses Date Iss

The State of Louisiana, Office of State Procurement, is requesting bids for Avexon Brand Name Surveillance products and services under statewide contract RFx 3000026511, with bids due August 6, 2026 at 10:00 a.m. CST. The contract will serve East Baton Rouge Parish and Baton Rouge City, among other Louisiana entities.

The scope encompasses five product categories: Camera Equipment, Networking Equipment, Network Attached Storage Units, Network Video Recorders & Stations, and Upgrades. All items must be manufacturer's current state-of-the-art products in new condition; refurbished items are explicitly prohibited. Bidders may identify themselves as the original manufacturer, authorized distributor/channel partner, authorized third party, or holder of a re-labeling agreement. Installation and initial software configuration services are available at contractor-quoted hourly rates, with all technical support required from manufacturer-certified technicians.

Pricing shall be quoted as discount percentages off the manufacturer's current catalog price list. Bidders must submit the manufacturer's published price list or a notarized typed listing of retail prices. No awards will be made on line items offering 0% discount or priced at or above manufacturer's list price. Award will be made on an all-or-none basis to the responsive and responsible bidder offering the greatest discount percentages.

The estimated contract value is approximately $2.6 million, based on previous usage and an annual minimum expectation of $50,000. The initial contract term is 12 months, with two optional 12-month renewal periods, for a potential maximum of 36 months. The contract is non-exclusive and open-ended, with deliveries required within 90 business days. Contractors must pay a 1% administrative fee quarterly based on net sales and provide quarterly usage reports. Bid prices must remain firm for a minimum of 30 days. Written inquiries are due July 23, 2026, with responses due July 30, 2026. Bids must be submitted online through the LaGov vendor portal.