Addendum NO. 1.docx

Office of State Procurement State of Louisiana Division of Administration

JEFF LANDRY

GOVERNOR

TAYLOR F. BARRAS

COMMISSIONER OF ADMINISTRATION

State of Louisiana Office of State Procurement

Jeff Landry Governor Taylor F. Barras Commissioner of Administration

Division of Administration 1201 N. Third Street, Suite 2-160 Baton Rouge, Louisiana 70802-5243 Phone (225) 342-8010 Fax (225) 342-9756

July 27, 2026

Addendum NO. 01

Your reference is directed to RFx Number 3000026511 for the Invitation to Bid (ITB) for the State of Louisiana – Avexon Brand Name Surveillance Equipment, which is currently scheduled to open at 10:00 A.M. CT on August 6, 2026.

The following are the Vendor’s inquiries received by the deadline date of July 23, 2026 and the State’s Responses.

Vendor Question #1:

ITB Section 6 – Bidder Responsibilities OEM Products Under Avexon Catalog (Most Important) Reference: Section 6 – Bidder Responsibilities Please confirm that authorized OEM surveillance products (e.g., Axis Communications and Hanwha Vision) retaining their original manufacturer branding may be offered under the Avexon contract using Avexon catalog SKUs, provided Avexon is an authorized reseller and support provider and identifies the original manufacturer on the submitted price list.

State’s Response #1:

See Section 6 – Bidder Responsibilities, #4.

Vendor Question #2:

ITB Section 6 – Bidder Responsibilities Bidder Identification (Exhibit 3) Reference: Exhibit 3 Please confirm that an authorized reseller and support provider of OEM products should select the applicable option in Exhibit 3 and that manufacturer authorization letters satisfy the supporting documentation requirements.

State’s Response Question #2:

On Exhibit 3 – Bidder Information, the bidder should identify the category applicable to their company as listed in Section 6. The documentation requirements are outlined in Section 6 – Bidder Responsibilities. The bidder must submit documentation applicable to the category they have identified.

Vendor Question #3:

Price List Format (Optional) Reference: Catalog Submission Requirements Please confirm that the required catalog/price list may be submitted electronically in PDF or Excel format and may include Avexon catalog SKUs that cross-reference the original manufacturer model numbers.

State’s Response Question #3:

Please see Attachment A – Special Terms and Conditions Section 2. Bid Delivery Instructions for State Procurement. Bids may either be delivered by hand or courier service or may be submitted electronically online. The bidder must quote discount percentages for each category listed in the bid on Exhibit 1 – Price Sheet of this ITB. The price list should be submitted per the categories bid. Bidders bidding items that are legally labeled as the brand specified, should identify those items with the original manufacturer’s name on the price list that is submitted.

All else remains as on original Invitation to Bid.

This addendum is hereby officially made a part of the referenced solicitation.

Acknowledgement: If you have already submitted your bid and this Addendum does not cause you to revise your bid, you should acknowledge receipt of this Addendum by identifying your business name and by signing where indicated. You may return this Acknowledgement by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756. The State reserves the right to request a completed Acknowledgement at any time. Failure to execute an Acknowledgement shall not relieve the bidder from complying with the terms of its bid.

Addendum Acknowledged/No changes:

For: ________________________ By: __________________________

Revision: If you have already submitted your bid and this Addendum requires you to revise your bid, you must indicate any change(s) below, identify your business name and sign where shown. Revisions shall be delivered prior to bid opening by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756, and indicate the RFx number and the bid opening date and time on the outside of the envelope for proper identification. Electronic transmissions other than by fax are not being accepted at this time Revisions received after bid opening shall not be considered and you shall be held to your original bid.

Revision:

For: ________________________ By: __________________________

1201 N. Third Street D Suite 2-160 D Baton Rouge, Louisiana 70802-5243 D (225) 342-8010 An Equal Opportunity Employer image1.png image2.png