Automated Fingerprint Identification SystemBid Documents

The Indiana Department of Administration is procuring on behalf of the Indiana State Police an Automated Fingerprint Identification System (AFIS) platform modernization under RFP 27-85295, with proposals due September 9, 2026, at 3:00 PM Eastern Time; a pre-proposal conference is scheduled for July 30, 2026, at 9:30 AM EST with in-person and virtual attendance options.

The AFIS modernization is a mandatory-requirements pass/fail filter. The system must support all existing workflows — NIST tenprint, non-NIST tenprint, criminal arrest events, applicant workflows, and latent workflows — while maintaining uninterrupted integration with the Criminal History Record Information System, FBI Next Generation Identification, and multi-jurisdictional biometric systems. The solution must scale from approximately 27 terabytes at implementation to 35 terabytes within five years, process 15 million existing biometric items, and support 381,163 annual submissions. Vendors must deliver 99.9% system availability measured over rolling 30-day periods, excluding scheduled maintenance. CJIS Security Addendum certification and compliance with Indiana's Information Security Framework, WCAG 2.1 AA, and the State's AI policy are required. All project staff must be located within the United States. The solicitation imposes an Indiana Veteran Owned Small Business (IVOSB) subcontractor goal of 3%; IVOSB participation is scored on the final award (up to 5 points) alongside a 1-point bonus potential for exceptional participation.

The contract term is five years from execution with three optional two-year renewals available, extending the total potential duration to eleven years. Pricing must remain firm for a minimum of 180 days from award. The evaluation framework employs a three-step process: Step 1 tests adherence to mandatory requirements (pass/fail); Step 2 scores Management Assessment/Quality (50 points) and Price (30 points) to establish a short list; Step 3 evaluates all criteria including Buy Indiana Initiative (5 points) and IVOSB participation, with cost normalization assigning 30 points to the lowest-priced proposal. Written questions are due August 12, 2026, with responses provided by August 26. Reference check forms must be submitted by the proposal due date. The State targets completion of evaluation in November 2026, though specific dates for discussions, oral presentations, and best-and-final-offer rounds are subject to change. Infrastructure solutions must align with state-owned cloud tenants provisioned through Microsoft Azure or Amazon Web Services (strongly preferred), or vendors must justify exception-based hosting with independent NIST 800-53 Revision 5 verification. Data must reside exclusively within United States data centers. The cost proposal requires detailed pricing across a five-year base period with optional renewal years through Year 11, covering Project Services, Licenses/Subscriptions/Environments, and Maintenance & Operations at 100 hours per month, with an implementation narrative addressing phased versus big-bang approach and cost stability expectations.