Automated Athletic Video Capture System

Boston Public Schools Athletics is requesting proposals for an automated athletic video capture system and integrated cloud-based video management platform for designated BPS gymnasiums, with proposals due October 23, 2026 at 12:00 PM EDT. This is an RFP conducted by the City of Boston Procurement office and subject to the City of Boston Standard Contract General Conditions (Form CM 11) and Supplemental Information Technology Terms and Conditions.

The scope encompasses a district-wide system capable of recording, storing, and managing athletic video content through a centralized cloud-based platform, with deliverables including system installation, configuration, training, and ongoing technical support. Qualified contractors must demonstrate experience with automated video capture systems, cloud-based video management platforms, and school district implementations. The system must be delivered to BPS Administrative Offices at the Bolling Municipal Building, 2300 Washington Street, Boston, MA 02119, by October 28, 2026.

Contractors must comply with the Boston Jobs, Living Wage, and Prevailing Wage Ordinance, which requires covered service contractors (those with 25 or more company-wide full-time equivalent employees) to pay employees assigned to the contract a minimum of $19.36 per hour effective July 1, 2026. Contractors must also certify non-debarment status, CORI policy compliance, state tax compliance, and that responses are made in good faith without collusion or fraud. Liability for both parties is capped at the greater of $100,000 or two times the Purchase Price, excluding intellectual property infringement claims and breaches of confidentiality or data security obligations. All data and deliverables created using City-provided systems are owned by the City.

Bids must be submitted electronically through the Supplier Portal or via hard copy to the City of Boston Procurement office at One City Hall Square, Room 808, Boston, MA 02201. Questions should be directed to Zachary Redman at zredman@bostonpublicschools.org. Contract value and award date are to be determined based on submitted bids and the City's evaluation process.