Atmospheric Monitoring Instruments - Fixed

The City of Phoenix Water Services Department is soliciting sealed offers for atmospheric monitoring instruments—fixed installations to detect hazardous gases at water and wastewater facilities under IFB-27-0435, with offers due September 4, 2026, at 2:00 p.m. A Disadvantaged Business Enterprise - Neutral (DBE-N) program participation requirement applies; contractors must submit annual Small Business Participation Plans and comply with 49 CFR Part 26 small business subcontractor obligations under Federal Transit Administration guidelines.

The scope encompasses sensors, controllers, alarms, calibration materials, replacement parts, and accessories designed to detect hydrogen sulfide, methane, oxygen depletion, chlorine, ammonia, ozone, chlorine dioxide, and carbon monoxide. Equipment will be installed at lift stations, headworks buildings, chemical storage rooms, confined space entry points, process basins, and underground vaults. The contractor must provide installation assistance, testing, commissioning, documentation, and operator training. All technicians performing maintenance and repair must be properly trained and certified. Products must be from manufacturers including ATI, De Nora, Drager, MSA, or City-approved equivalents. The contractor must maintain replacement parts in local stock, available within 48 hours of order placement with Saturday delivery capability.

The contract term is five years from the Commencement Date, with no extension options. The effective date is upon final signature and recording by the City Clerk's department. Pricing must be submitted on a firm-and-fixed basis for the initial one-year period, with annual price increases thereafter requiring 60 days' written notice and supporting documentation. All prices must be quoted FOB destination as a single percentage discount from manufacturer published price lists or catalogs.

Award will be made to the lowest responsive and responsible offeror conforming in all material respects to solicitation requirements. The City reserves the right to award by individual line items, in groups, or all or none, and may award multiple contracts. The non-mandatory pre-offer conference is scheduled for August 25, 2026, at 10:00 a.m. via WebEx. Written inquiries are due by September 1, 2026, at 2:00 p.m. The contractor must be in business for a minimum of three years, provide three verifiable professional references, and submit a complete certificate of insurance within 10 calendar days of award notification. Documents include a Sensitive Security Information Acknowledgement Form requiring compliance with 49 C.F.R. Parts 15 and 1520.