Athletic / University Event Security and Crowd Management Services

Stony Brook University, located in Suffolk County, New York, is soliciting proposals for Athletic Event Security and Crowd Management Services through RFP# 24/25-115MC. The procurement seeks qualified vendors to provide comprehensive labor, equipment, and materials necessary for managing security and crowd control during athletic and special events at the university campus. The contract will cover services across all New York State counties, with a primary focus on Stony Brook University's location. Vendors must be prepared to handle security and crowd management for various university athletic events, ensuring safety and order during these gatherings. The solicitation requires vendors to deliver services NET FOB Destination, indicating full responsibility for transportation and delivery. The procurement opportunity is open to vendors capable of providing professional security services with demonstrated expertise in event management. The proposal submission deadline is March 3, 2025, at 3:00 PM, with a proposed contract term of five consecutive years.

The contract opportunity includes specific subcontracting goals for minority-owned (15.9%), women-owned (14.1%), and service-disabled veteran-owned (6%) businesses, indicating a commitment to diverse vendor participation. While the opportunity is not specifically set aside for service-disabled veteran-owned businesses, there is a stated contracting goal for such enterprises. The current documentation indicates that Concert Service Specialists (CSS Security) has been awarded an identical or substantially similar procurement contract within the past five years, suggesting potential market benchmarks for service delivery. Interested vendors must complete supplier registration through the SUNY Supplier Portal and JAGGAER eProcurement System, which requires detailed company information and authentication processes. Although specific contract values are not explicitly stated, the comprehensive five-year term and university-wide scope suggest a potentially significant procurement opportunity for qualified security service providers.