Contra Costa County is seeking proposals for an Asset Management System through a Request for Proposal (RFP) targeting the County Clerk Recorder's Elections Division. The procurement aims to acquire a comprehensive software and hardware solution to streamline election-related asset management for a county with over 725,000 active registered voters. The system must support advanced functionalities including barcode scanning, asset location tracking, packing and deployment management, and provide secure, role-based access with robust reporting capabilities. Minimum vendor qualifications include supporting at least two election cycles, adherence to federal/state/local laws, and maintaining appropriate commercial general liability insurance. The proposal evaluation will be conducted by a comprehensive committee assessing company qualifications, project understanding, personnel experience, software suitability, cost, and client references. The RFP was posted on June 26, 2025, with proposals due on July 22, 2025, and the initial contract term spanning three years with two optional one-year renewals. The county encourages participation from diverse business enterprises, offering registration opportunities for Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), Disabled Veteran Business Enterprise (DVBE), and Local Business Enterprise (LBE) categories. Businesses can register on the county's e-Outreach system at https://www.bidnetdirect.com to receive ongoing notifications about contracting opportunities. While specific budget ranges are not explicitly detailed, the procurement encompasses software package costs, implementation/integration expenses, training, and annual licensing and maintenance. The county will require comprehensive insurance coverage, with minimums potentially ranging from $500,000 to $1,000,000 depending on contract value. Interested vendors must provide accurate business information and understand that misrepresentations could result in contract termination and removal from county databases. The procurement supports the county's five Regional Early Voting sites and 147 Polling Place locations, indicating a significant technological infrastructure investment.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
Contract_TC_Rev._2014 (1).docx | 39KB | Document | 6/26/25 | |
Exhibit E - RegistrationCertForm_Updated.doc | 93KB | Document | 6/26/25 | |
RFP for Asset Management System.docx | 293KB | Document | 6/26/25 |