Asphalt Concrete Plant Mix

The Town of Chapel Hill is requesting bids for Asphalt Concrete Plant Mix under RFB P27-08, with sealed bids due September 25, 2026 at 11:00 a.m. EST at Town Hall. Requests for interpretation are due September 15, 2026 at 4:00 p.m. EST, and an addendum will be distributed September 18, 2026.

The scope comprises three asphalt mix types: approximately 100 tons of Type S9.5B, approximately 2,000 tons of Type I19.0C, and approximately 10 tons of Type B25.0C. All mixes must comply with the North Carolina Department of Transportation 2024 Standard Specifications for Roads and Structures (Section 610) and include approved job mix formulas.

Award will be made to the lowest responsive, responsible bidder based on price, quality, and delivery time. The Town will factor transportation costs from its Operations Center to the supplier's plant into the lowest-bid determination, as the Town picks up asphalt rather than receiving delivery. Prices are subject to adjustment per NCDOT process based on the NCDOT Monthly Terminal F.O.B. Asphalt Binder Price, with the base price established as of the month of bid opening. The Town reserves the right to increase or decrease estimated quantities by 25% without changing unit prices and may substitute an S9.5C mix at the S9.5B contract price if S9.5B is unavailable.

The contract term runs from execution through June 30, 2027, with an option to extend one additional year by mutual agreement at the same unit prices. Contract execution is scheduled for October 16, 2026. Payment will be made within 30 days after complete delivery and performance. No bid bond is required. Bids are firm offers until June 30, 2027. North Carolina Sales Tax must be shown separately on the bid proposal.