Asco maintenance service and parts

The South Carolina Department of Administration, Office of Technology & Information Services is requesting quotes for ASCO Power Technologies maintenance services and replacement parts for emergency power equipment supporting the Division of Technology Operations' data center, with offers due October 30, 2026 at 11:00 a.m. and questions due October 23, 2026 at 5:00 p.m. Only authorized and registered ASCO vendors are eligible to submit.

The scope encompasses preventative maintenance, repair services, 24/7/365 emergency response, and parts supply for a mission-critical power infrastructure that includes two uninterruptible power supply systems, three chillers, nine automatic transfer switches, two distribution systems, and a 2500-amp emergency power distribution board. Equipment spans installation dates from 1999 to 2025. The contractor must dispatch ASCO-certified technicians within four hours of emergency notification and perform all repairs according to manufacturer specifications. Maintenance procedures follow ASCO Power Services' comprehensive checklists covering inspection, cleaning, testing, and operational verification, with technicians required to generate and submit computer-generated inspection reports.

Pricing must be submitted as a fixed annual price broken down by service type—preventative maintenance, repairs, emergency services, and parts—with all labor, travel, freight, after-hours charges, and associated costs included; sales and use taxes are excluded. The initial contract term is one year from the effective date. Offerors must register as South Carolina vendors prior to submission, provide signed cover pages, furnish evidence of current ASCO vendor authorization (which must be maintained throughout the contract), and submit detailed qualifications demonstrating capability. Award notification is scheduled for November 3, 2026.