As Needed HVAC Maintenance & Repair Services

The Vineland Housing Authority is soliciting bids on as-needed HVAC maintenance, preventive maintenance, emergency service, repair, and authorized equipment and component replacement services across multiple VHA properties, with bids due September 15, 2026 at 10:30 a.m. through the Housing Agency Marketplace eProcurement website (ha.internationaleprocurement.com). This is a New Jersey Local Public Contracts Law procurement subject to HUD requirements and affirmative action provisions including a minimum goal of 20% minority business enterprise participation and 10% women's business enterprise participation, though these goals are not mandatory set-asides.

The scope covers troubleshooting, routine repairs, and preventive maintenance (at least twice annually) for furnaces, heat pumps, boilers, chillers, PTAC units, rooftop units, and related HVAC components at Olivio Towers, Kidston Towers, Tarkiln Acres, Asselta Acres, D'Orazio Terrace, Parkview Apartments, Melrose Court Homes, scattered site homes, and administrative facilities. The contractor must provide 24-hour, 7-day-per-week emergency response with a two-hour response time and handle routine repairs within 24 to 48 hours. All work must comply with the New Jersey Uniform Construction Code, EPA refrigerant requirements, OSHA standards, and manufacturer specifications. Refrigerant recovery and component disposal must follow environmental requirements.

Minimum qualifications include five years of comparable HVAC experience, all required New Jersey licenses and certifications, EPA Section 608 certification for refrigerant handling, general liability insurance of $1 million per occurrence, workers' compensation at statutory limits, and automobile liability of $500,000 per occurrence and $1 million aggregate. The contractor must provide a 90-day labor warranty and one-year or manufacturer's warranty on parts, whichever is longer. Prevailing wage requirements apply where applicable based on funding sources.

The initial contract term is one year commencing October 1, 2026, with VHA reserving the right to renew for up to two additional one-year terms under identical terms, for a maximum total duration of three years. The VHA will not guarantee any minimum quantity of service calls, repairs, or expenditures. Questions are due September 8, 2026 at 2:30 p.m. No site visit or bidders conference is scheduled.