Art Sketchbooks

The Pinellas County School District is conducting an Invitation to Bid (ITB) #25-HO-070 for art sketchbooks, seeking suppliers to provide two specific sketchbook types: an intermediate version measuring 8.5" x 11" with an estimated annual quantity of 24,000 units, and a beginner version measuring 9" x 6" with an estimated annual quantity of 18,000 units. The sketchbooks must meet precise specifications, including 50 sheets of acid-free, smooth paper with rigid 18pt front and back covers. Bids will be received electronically through the District's OpenGov Procurement portal, with the solicitation posted on September 26, 2025, and samples due by October 23, 2025, at 3:00 PM. The final bid submission deadline is October 24, 2025, at 3:00 PM, with no exceptions for technical difficulties. The contract period will run from December 16, 2025, to December 15, 2026, with an option for one additional one-year renewal. Bidders must provide samples for evaluation and comply with various requirements, including E-Verify compliance and background screening.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. Bidders must adhere to specific compliance requirements, including Jessica Lunsford Act provisions for personnel accessing school grounds. The contract is estimated at approximately $200,000 per year, with pricing to be submitted on a per-unit basis. The district allows potential price adjustments at each renewal period, limited to the previous year's Consumer Price Index for All Urban Consumers (CPI-U). Additionally, the district reserves the right to extend contract terms to other governmental agencies and may terminate the contract with 10-day written notice with cause or 90-day notice without cause. Bidders filing protests must post a bond equal to 1% of the total estimated contract value, ranging between $500 and $5,000, and follow a structured protest procedure that includes specific notification and filing timelines.