Architectural/Engineering Services

The University of West Florida is issuing an Invitation to Negotiate for architectural and engineering services on an as-needed basis for minor projects in Pensacola, Florida, with proposals due July 20, 2026. The University intends to establish a pre-qualified pool of multi-disciplinary firms under multi-year, non-exclusive continuing contracts with multiple awards if determined to be in the University's best interest.

Minor projects are defined as those with construction budgets of $7.5 million or less or professional service fees of $500,000 or less. The scope encompasses feasibility studies, programming, schematic design, design development, construction documents, permitting coordination, and construction administration. Respondents must hold current Florida professional licenses, register with the Florida Department of State, and comply with E-Verify requirements. Commercial general liability insurance of $2 million aggregate is required.

The initial contract term is three years with options to renew for four additional one-year terms. No minimum contract value is assigned; fees will be applied to individual projects on an as-needed basis. Design fees are structured as percentage-based rates by construction cost brackets (under $500,000; $500,000 to $2 million; $2 million and above) plus hourly rates for professional disciplines and support services.

Evaluation criteria weight experience and past performance with continuing contracts at 40 percent, management approach and proximity at 40 percent, sustainable design and energy efficiency experience at 10 percent, and pricing structure at 10 percent. Technical qualifications are reviewed before pricing is evaluated.

Proposals must be submitted electronically through BidNet Direct as a single PDF not exceeding 60 consecutively numbered pages (excluding covers, dividers, forms, certifications, and financial statements), with minimum 10-point font. The pricing proposal must be submitted as a separate sealed file. Written clarification requests are due July 1, 2026. Evaluation Committee meetings are scheduled for July 31, 2026, with potential interviews on August 7, 2026.