25ITN-13MDV

ARCHITECTURAL/ENGINEERING SERVICES

SOLICITATION DOCUMENT

Submittal Due July 20, 2026 at 10:00AM CT

Invitation to Negotiate 25ITN-13MDV Architectural/Engineering Services

Respondent’s Checklist

This list is provided as a guide for the respondent and the University to assure that all required and requested information has been supplied. Respondents are to submit this CHECKLIST with the returned response. If any of these items listed below are not included within the returned response, it may be cause for the response to be considered non-responsive and could be disqualified.

To aid in accurately determining all information has been supplied in accordance with the specifications, please submit response in the order listed below.

Initials Tab List of Documents

A Affidavit Form (Attachment A)

A Signed Addenda (If applicable)

A Proof of Ability to Provide Insurance

A Proof of License to do Business in the State of Florida

B Executive Overview and Company Profile

C Qualifications and Experience Documentation

C Reference Form (Attachment C)

D Responsiveness Approach

E Pricing Proposal (Attachment B) to be submitted as separate file

F Sample Contract for review (Attachment D)

G Confidential Information (If applicable)

H Supplemental Information (If applicable)

Section I – Overview A. Statement of Intent The University of West Florida (hereinafter referred to as the "University" or "UWF") is issuing this Invitation to Negotiate (ITN) to solicit competitive proposals from highly qualified, licensed, and experienced architectural/engineering services for minor projects on an as-needed basis at the University of West Florida in Pensacola, Florida.

The primary intent of this ITN is to establish a pool of pre-qualified architectural/engineering services firm to perform as-needed services under multi-year, non-exclusive “continuing contracts”.

Minor projects are specific projects for renovations, alterations, or additions which have a basic construction budget of estimated to be $7,500,000.00 or as increased & allowed by statute or studies for which the fee for professional services is expected to be $500,000.00 or less.

Through this ITN, the University seeks to achieve the following objectives:

Efficiency Streamline the procurement process for recurring facility needs, infrastructure upgrades, and institutional renovations.

Quality & Safety Ensure that all campus construction meets the University’s high standards for architectural integrity, durability, and safety in a high-traffic educational environment.

Cost-Effectiveness Establish a competitive framework that ensures the University receives the best value for its investment through transparent pricing and efficient project management.

Regional Expertise Partner with firms that demonstrate a deep understanding of the Northwest Florida construction market, including local labor availability and the stringent hurricane and building codes specific to the region.

The successful Respondents will be expected to provide a full range of professional architectural and engineering services, including but not limited to: Feasibility studies, programming, schematic design, design development, construction documents production, permitting coordination, and construction administration. Adherence to Florida Building Codes, Florida Fire Prevention Code, and State University System (SUS) standards. Collaboration with University Facilities and Planning teams to minimize disruption to academic and student life.

B. University of West Florida Background

With a campus of 1,600 acres, the University of West Florida was established in 1963 and is a top-choice institution of higher education. Based in Pensacola with additional locations in the region, UWF is home to four academic colleges, offering a variety of bachelor’s and master’s degree programs, as well as specialist degrees, a doctorate in education and a Ph.D. in intelligent systems and robotics. With a student population of more than 14,000 and an average class size of less than 40, UWF provides an inclusive academic experience with world-class faculty and is consistently ranked as a top regional university by U.S. News and World Report.

UWF is dedicated to serving the military community, having numerous designations including Gold-level Military Friendly, Military Spouse Friendly, Florida Collegiate Purple Star Campus and Best for Vets. The University has awarded more than 121,000 degrees to over 100,000 alumni. UWF also maintains a culture of excellence in athletics, leading the Gulf South Conference in all-time championships and all-sports trophies. A driver of economic impact in Northwest Florida and beyond, UWF generates approximately $1.4 billion in total annual sales across the Florida economy.

C. Term The resulting agreement(s) shall have an initial term of three (3) years and should include the option to renew for three (3) additional one (1) year terms.

D. Estimated Annual Agreement Value No minimum contract value is assigned to this ITN. These services will generally apply to individual projects.

E. Solicitation Timeline The estimated schedule and deadlines are projected as follows:

Activity Time (Central) Date Issue Solicitation 6/18/26 Written Request for Explanation Due Date 10:00am 7/1/26 Estimated Issuance of Explanation Response 7/8/26 Submittal Due Date 10:00am 7/20/26 Submission Opening 10:30am 7/20/26 Evaluation Committee Meeting 9:00am 7/31/26 Estimated notice to Short-Listed Firms 7/31/26 Interviews (If needed) 8:15am 8/7/26

F. Contact The Procurement and Contracts Representative and sole point of contact for this solicitation is: Monica DiMasi-Valadez at mdimasivaladez@uwf.edu or 850-474-2633.

Respondents are advised that from the date of release of this solicitation until award of the contract, no contact with university personnel related to this solicitation is permitted.

All communications are to be directed to the Procurement and Contracts representative listed above. Any such unauthorized contact will result in the disqualification of the Respondent’s submittal.

G. Solicitation Details Respondents are fully responsible for obtaining the complete solicitation, including all attachments, addenda (if applicable), and other information by visiting BidNet Direct, located at https://www.bidnetdirect.com/florida/university-of-west-florida.

It is recommended that you bookmark this web site and visit it frequently.

Explanation(s) desired by respondent(s) regarding the meaning or interpretation of this solicitation must be submitted electronically through BidNet Direct prior to the Written Request for Explanation Due Date as stated in the above Timetable. The explanation response will be issued in the form of an Addendum and posted to BidNet Direct as identified above. All addenda shall be signed and submitted as part of your response.

Failure to do so may disqualify your response.

Any changes or clarifications to requirements shall be issued by official addenda.

Respondents should not rely on any representations, statements, or explanations other than those made in writing by the UWF sole POC in the official addenda format. Where there appears to be a conflict between the solicitation and any addenda issued, the last written addenda issued shall prevail.

H. Non-Exclusive Contract UWF intends to make multiple awards with multiple Vendors for the services outlined in this ITN if it is in UWF’s best interest.

Section II – Scope of Services

A. Minor projects are specific projects for renovations, alterations and additions which have a basic construction budget estimated to be $7,500,000 or as increased & allowed by statute, or studies for which the fee for professional services is $500,000 or less. Campus Service Contracts for minor projects provide that the consultant will be available on an as-needed basis for the term of the contract.

B. Typical projects assigned under this contract may include, but are not necessarily limited to the following: new construction, renovation, remodeling, reroofing and other building maintenance, equipment installation, pre-engineered metal buildings, greenhouses, and fire code corrections. Areas requiring renovation or remodeling may include all types of classrooms, laboratories, library and media centers, offices and related functions, reception and waiting areas, lobbies and corridors, atriums, courtyards and plazas, modular and pre-engineered buildings, conference rooms, health services, dormitories, and athletic facilities.

C. The selected firms may be chosen to provide design, construction documents and construction administration services for any minor projects assigned under the referenced contract.

Section III – Submittal Information and Instructions

A. ITN Information

1. Respondents shall be of known reputation and shall have sufficient experienced and qualified personnel to adequately perform the prescribed service.

Respondents shall submit a single, comprehensive response demonstrating qualifications, experience, financial capacity, and approach.

2. All provisions of this ITN and the successful Respondent's proposal, as mutually agreed upon by subsequent negotiation, provide the specifications for, and obligations of both parties to be executed by any duly authorized representative(s). The following shall constitute the contract agreement.

a. UWF ITN document, including all attachments

b. All addenda issued pursuant thereto

c. Respondent’s proposal

d. Best and Final Offer

e. UWF Contract to include all clarifications and modifications to Respondent’s proposal

B. Formatting Instructions Respondents shall format their responses utilizing the following topic numbering system with requested information contained in each. The Response must be submitted in the following document order. Failure to comply may result in a negative review of your response and may place your response in jeopardy.

Submittal Document Order:

1. Tab A – Essential Documents

a. Affidavit Form (Attachment A)

b. Signed addenda, if applicable

c. Copy of professional license granted by the appropriate body, if applicable.

d. If the applicant is a corporation, provide proof that it is properly chartered with the Florida Department of State to operate in Florida. If the Respondent is an out-of-state corporation, enter the foreign qualification number and provide a copy of the Department of State certificate.

e. Proof of ability to provide Commercial General Liability coverage in the amount of $2,000,000 aggregate. Such proof may take the form of a draft ‘ACORD’ certificate or a letter of intent from the respective carrier or agent. Upon notification of intent to award to the successful Vendor, an original ACORD certificate of Insurance for the coverage described above must be received by UWF’s Office of Procurement and Contracts.

f. Proof of license to do business in the State of Florida.

2. Tab B – Executive Overview and Company Profile

a. Executive Summary (maximum two pages) Summarize the Respondent’s interest in the Master Agreement and their overall qualifications.

b. A brief history of the firm, including the number of years in business, primary office location(s) servicing the Northwest Florida area, and total number of full-time employees.

c. A firm’s established Quality Assurance and Quality Control (QA/QC) program, detailing internal protocols for cross-discipline coordination, error reduction, and field safety protocols for design staff during site visits.

d. Identification of Primary Point of Contact

e. Reputation and Professionalism

1. Describe the history and growth of your firm, including the current position in the market and detail the core values and vision.

2. Describe past mediation, arbitration, or litigation. List any active or pending meditation, arbitration, or litigation and explain.

Confirm if the firm has been involved in any litigation in the past five

(5) years.

3. Tab C – Experience and Past Performance

a. Reference List Form (Attachment C) Provide at least five (5) current and verifiable references with contracts similar to this scope of work, particularly other universities or public entities.

b. Industry Expertise

Demonstrate success in completing architectural/engineering services under a “continuing contract” for professional services. Selected projects must evidence experience with the types of projects outlined in Section II, “Scope of Services”. Please include fee percentage (%) examples for each of the included projects as a reference. Highlight: If UWF projects are included as references, you must provide extra information to tell us something we do not already know about the project and why it was included. Note that similar project experience with a different client is considered more valuable in this evaluation.

c. Provide an organizational chart for the team that will be assigned to UWF projects. Include resumes for each of the proposed team members.

d. If any services cannot be provided by respondent in-house but will be subcontracted, list the name of the subcontract firm. For all services, list the providing firm’s professional license number from the appropriate Florida Licensing Board. Use names and license numbers of the firms as a whole, rather than of individuals in the firms. Add services as needed.

e. Provide a brief narrative demonstrating the firm’s understanding of the Northwest Florida construction market, including the availability of regional engineering consultants, local bidding climates, material lead times, and experience designing to regional hurricane and coastal building codes

4. Tab D – Responsiveness Approach

a. Describe team’s ability and resources to respond quickly, successfully keep schedules, effectively control budget, and provide responsive high-quality design services while managing multiple projects simultaneously.

b. Explain how your firm sets internal priorities to manage Minor projects including the ability to produce design documents in the tight time frame demanded by Minor projects.

c. Explain the team’s approach to, and methods for, designing-to-budget and validating cost estimates.

d. Explain the team’s approach to achieving code compliance, including accessibility.

e. Explain the team’s approach to developing, analyzing, and recommending design alternatives, concepts, and options.

f. Quality Control and Constructability - Construction-phase problems often stem from poor coordination between design disciplines or between different parts of the construction document plans/specs. What specific measures will be used to eliminate these sorts of coordination problems, conflicts, errors, and omissions?

g. What means are used to cross-check design submittals against the UWF Design & Construction Standards, review comments, Value Engineering input, and other direction or feedback?

h. Typically, successful facilities designs must satisfy programmatic/functional needs; provide a fitting esthetic; be well-coordinated, constructible, and within budget; be sustainable and energy efficient; comply with codes and University standards; and be high-performance (durable and maintainable long-term, meeting or exceeding the design intent, etc.). What assurance do we have that your proposed team understands this and has a plan for making it happen?

5. Tab E – Pricing Proposal Complete Attachment B and submit in as a separate file in BidNet Direct.

6. Tab F - Contract

a. See Attachment D for the University’s standard contracts for these services. If applicable, list any objections to specific contract terms and provide requested replacement contract language. The University reserves the right to accept or reject any suggested replacement contract language.

Although subject to minor revisions to include all clarifications and negotiated modifications, the successful Respondent will be required to execute the University’s agreement.

b. The sample Agreement, Exhibits, and General Terms and Conditions are provided as samples only and will be modified prior to execution to match the scope of services as stated in the ITN. Where there appears to be a conflict between the sample contract documents and the ITN, the ITN shall prevail.

7. Tab G – Confidential Information Any information provided in your submission that meets the criteria of a trade secret as defined under Florida law or meets other criteria otherwise exempt from Chapter 119, Florida Statutes, or other applicable law must be placed in this section of the response.

8. Tab H – Supplemental Information Any information provided in your submission that was not directly requested by the University will be considered supplemental and must be placed in this section. Supplemental information may not be subject to evaluation by the Evaluation Committee.

C. Submittal Information

1. Response must be submitted electronically through BidNet Direct, located at https://www.bidnetdirect.com/florida/university-of-west-florida

a. The Response must be a single PDF document submitted electronically though BidNet Direct located at https://www.bidnetdirect.com/florida/university-of-west-florida

b. Include the name of the firm and the solicitation number in the file name submitted.

2. Submittal must be received by the University of West Florida Office of Procurement and Contracts through BidNet Direct no later than the data and time specified in this ITN. Response by mail, fax, or any other method will not be accepted.

3. Response must be in the official name of the firm or individual under which business is conducted and must be signed by a person duly authorized to legally bind the person, partnership, company, or corporation submitting the proposal.

The submittal of a proposal by a Respondent will be considered by UWF as constituting an offer by the Respondent to provide the services for UWF at the rates provided therein and respondent specifically agrees to provide service in the manner set forth in this ITN.

4. The entire submittal shall be limited to a single PDF document that is no more than sixty (60) consecutively numbered, single-sided 8 ½ x 11 pages. Font size must be a minimum of 10-pont.

The following items do not count toward the page limit, provided no additional narrative content is included:

a. Cover page

b. Table of contents

c. Divider sheets (if used)

d. Completed, required forms and certifications

e. Signed addenda (if applicable)

f. Audited financial statement and supporting financial documents

All other content, including photographs, charts, graphics, and project descriptions, shall count toward the page limit.

5. Response must be complete; partial or incomplete responses may not be considered. Response should be concise, clear and relevant, and shall not refer the University to electronic media such as websites or links to obtain the required information or submittals.

6. Information submitted that is not requested by UWF may be considered to be supplemental, and not subject to evaluation.

7. Solicitation Opening is a public meeting held at the time and date posted in the Solicitation Timetable via Zoom https://uwf.zoom.us/j/83089453728 Meeting ID: 830 8945 3728. In compliance with subsection 2(c) of 286.0113, Florida Statutes, General exemptions from public meetings, bid openings will be recorded.

Recordings are exempt from public records laws until such time as the University issues a notice of an intended decision.

Section IV – Evaluation, Negotiation, and Contract Award

A. Evaluation Process Each response will be reviewed by the Office of Procurement and Contracts to determine whether it is responsive to the submission requirements outlined in this solicitation. A responsive submittal is one which has followed the requirements of the solicitation, includes all documentation (including, but not limited to, the signed Affidavit Form), is submitted in the format outlined in the solicitation, was submitted prior to the Due Date and time, and has the appropriate signatures as required on each document. Failure to comply with these requirements may put your response at risk of being rejected as “non-responsive”. Submittals fulfilling the basic requirements shall be referred to the Evaluation Committee for review and further consideration.

The evaluation of each response to this ITN will be based on its overall competence, compliance, format, and organization. The Award shall be made to the responsive and responsible vendor whose proposal is determined to be the most advantageous to the University of West Florida, taking into consideration the evaluation criteria. The contract will consist of the University’s ITN, the proposal with any and all revisions, award letter, purchase order, and any signed agreement, as stated in that agreement.

The Evaluation Committee will convene to jointly and openly discuss the strengths and weaknesses of proposals based on the written responses and additional written information as requested. Each committee member will evaluate each response. Scoring by each member of the evaluation team will be converted to a ranking order of the Respondents for each evaluator.

Rankings by each Evaluator shall then be aggregated to establish a Total Committee Ranking for each proposal. Lastly, an overall Final Committee Ranking will be established for each Respondent. Total scores will be used to break a tie in ranking.

All Respondents are hereby advised that the University may determine that verbal explanations, additional written information, internal staff analysis and presentations, outside consultants, and/or any other information may be requested at any time during the Evaluation process in order to assist the Evaluation Committee with the performance of their duties under this solicitation. The Evaluation Committee may determine as a result of additional information that the impact of this information is significant and shall be accorded as such and may be incorporated into the scoring and/or ranking as a revision of the same and at the discretion of the Committee.

The Final Committee Ranking may determine the short list of respondents who will be selected as Finalists. The Evaluation Committee may convene to hear the Finalists presentations and to interview each firm. At the conclusion of any interviews, the Committee shall score and rank each respondent against the criteria contained in the Finalist Notification letter issued by Procurement & Contracts.

B. Evaluation Criteria Responses will be evaluated based on the following criteria:

Experience and Past Performance with continuing contracts 40% Management, Proximity and Operational Approach 40% Experience in Sustainable Design, Energy Efficiency, and Certification Tracking 10% Pricing (Design Fee Structure (Scored separately after initial evaluation) 10%

The University reserves the right to consider all criteria holistically in determining the most advantageous Respondent(s).

Please note: Design Fee information (submitted separately in Tab E) will be evaluated independently. The evaluation team will strictly score responding teams on Evaluation

Criteria 1 through 3 without any knowledge of the fee information. The separate fee structures will only be opened, evaluated, and added to the aggregate score (Criterion 4) after the preliminary qualifications-based scoring is complete.

C. Negotiation and Award Although the University reserves the right to negotiate with any vendor or vendors to arrive at its final decision and/or to request additional information or clarification on any matter included in the proposal, it also reserves the right to select the most responsive vendor or vendors without further discussion, negotiation, or prior notice. The University may presume that any proposal is a best-and-final offer. The University also reserves the right to award to the next highest evaluated, responsive and responsible bidder for any and all groups, subgroups, or items in the event of vendor default, non-performance, non-compliance or similar issues affecting the University’s ability to obtain services at any time.

The University reserves the right to reject any and all submittals or portions thereof. The University reserves the right to withdraw this solicitation or a portion of this solicitation without making an award. The award recommendation will be made on a Best Value basis. The University reserves the right to negotiate prior to award with vendors for purpose of addressing the matters set forth in the following list, which may not be exhaustive: Terms and conditions, clarifying details and responsibilities, emphasizing issues and points, resolving minor difference and typographical errors.

Representatives of the respondent(s) selected to participate in negotiation(s) shall be first required to submit written authorization from the company CEO or CFO attesting to the fact that the company’s lead negotiator is authorized to bind the company to the terms and conditions agreed to during negotiations. Such authorization will be requested immediately after the ranking of the respondents, and the provision of such authorization will be a prerequisite to continuation in the negotiation process. Company negotiators shall enter the negotiations prepared to speak on behalf of the company. The University reserves the right to immediately terminate negotiations with any company whose representatives are not empowered to, or who will not, make decisions during the negotiation session.

Time is of the essence and therefore the University retains the right to cease negotiations with any and all firms that do not respond to negotiation issues on a timely basis. The University may reject offers that are determined not reasonably supportable. The University reserves the right to select, and subsequently recommend for award, the firm which best meets its required needs, quality levels, and budget constraints. If the University determines that a company awarded a contract based on this solicitation does not honor all agreements reached during the negotiations, the University reserves the right to immediately cancel the award, and to place the company on the University’s suspended contractor list.

Section V – Additional Information and General Conditions

A. Modified Response After submission of a complete Response and until the due date and time, firms may submit a modified Response to replace all or any portion of the Response. The Evaluation Committee shall only consider the latest version of the Response.

B. Withdrawal of a Response The submitted Response shall be irrevocable until the contract is awarded unless the Response is withdrawn in accordance with the solicitation. A Response may be withdrawn only by written request, and only prior to the Response Due Date or upon the expiration of ninety (90) days after Due Date, provided that no award has been made.

C. Late Responses, Modifications, and Withdrawals Responses received after the due date and time are late and shall not be considered.

Modifications received after the due date are also late and will not be considered unless solicited in writing by UWF. Letters of withdrawal received after the due date but prior to the expiration of ninety (90) days after the due date (provided no award has been made) are late withdrawals and shall not be considered.

D. ITN Postponement or Cancellation The University may, at its sole and absolute discretion, reject any and all Responses, or parts of any and all Responses; re-advertise this ITN; postpone or cancel the ITN process for this solicitation; or waive any irregularities in the responses received as a result of this

ITN.

E. Cost Incurred by Respondents All expenses involved with the preparation and submission of a Response to this ITN, or any work performed in connection therewith, shall be borne by the Respondent. No payment will be made for any responses received, or for any other effort required of or made by the Respondent prior to commencement of work as defined by a contract which is approved by UWF and fully executed by both UWF and the Respondent.

F. Interview(s)/Presentation(s) The University may require any or all respondents to participate in an interview, for reasons including but not limited to providing additional information in support of the firm’s Response or to exhibit or otherwise demonstrate the information contained therein. The firm(s) selected for interview will be advised in writing of the nature of the interview, as well as the date, time, and duration of the interview.

G. Accommodations Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations is requested to advise UWF by contacting the ADA Program Office at 850-474-2518 or 71 (TTY) at least two (2) business days prior to the event. For information or to submit a request, visit the Public Event Accommodation Page or email ada@uwf.edu.

H. Public Records The University of West Florida is subject to Section 119.07, Florida Statutes, which requires the Office of Procurement and Contracts to provide access to its records, subject to certain limitations. Material submitted in response to this solicitation may become a public document unless a specific exemption to Section 119.07 exists. Submitted material which is marked as confidential will be treated as such by the University to the extent it is considered a trade secret as defined under Florida law or it meets other criteria otherwise exempt from Section 119.07, Florida Statutes, or other applicable law.

In order for the information to be considered covered by trade secret exemption of the Public Records law, you must take measures to assert the exemption by placing the information provided in your submission that meets the criteria of a trade secret in the “Confidential Information” section.

IF THE VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE VENDOR’S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THE CONTRACT, CONTACT THE CUSTODIAN OF RECORDS AT:

The Office of General Counsel 11000 University Parkway, Building 10 Pensacola, FL 32514

(850) 474-3420 gcfrontdesk@uwf.edu

I. Rules, Regulations, and Licensing Requirements Respondents must comply with all laws, ordinances, and regulations applicable to the services contemplated herein, especially those applicable to conflict of interest and collusion. Respondents are presumed to be familiar with all the federal, state, and local laws, ordinances, codes, and regulations which may in any way affect the services offered.

Respondents certify, to the best of its knowledge or belief, that the Respondent and its principals are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency; or have not within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them in connection with a public contract or subcontract; or are not criminally or civilly charged by a governmental entity with commission of offenses; or has not within a three year period preceding this offer had a contract terminated for default by any Federal agency consistent with Federal Acquisition Regulation.

All Respondents seeking to do business with University of West Florida shall, at the time of submitting a proposal in response to this Invitation to Negotiate, be insured by the Federal Deposit Insurance Corporation (FDIC), also either be on file or have applied for registration with the Florida Department of State in accordance with the provisions of Florida Statutes. A copy of the registration/application must be furnished to UWF when submitting the proposal. The successful Respondent, if any, shall be on file with the Florida Department of State at the time of execution of a contract resulting from this ITN, if any.

Similarly, partnerships seeking to do business with the UWF shall, at the time of submitting such a proposal, have complied with the applicable provisions of Florida Statutes. A statement shall be required indicating that the Respondent is a corporation or other legal entity. If subcontractors are used, a statement shall also be required indicating that all subcontractors are registered with the State of Florida in accordance with Florida Statutes, providing their corporate charter numbers.

J. Respondents Convicted of Public Entity Crimes The University shall not accept a response to a competitive solicitation from or purchase commodities or contractual services from a person or affiliate who has been convicted of a public entity crime and has been placed on the State of Florida’s convicted respondent(s) list for a period of thirty-six (36) months from the date of being added to the convicted respondent(s) list.

K. Disputes/Protests Any vendor or interested person who is disputing the specifications or is adversely affected by a decision or intended decision concerning this competitive solicitation or contract award and who wants to protest such specifications, decision, or intended decision shall file a protest in accordance with the Florida Board of Governors’ Regulation

18.002. Failure to timely file a protest or failure to timely deliver the required bond or other security in accordance with the Florida Board of Governors’ Regulations 18.002 and 18.003 shall constitute a waiver of protest proceedings.

L. Insurance Successful Contractor must maintain a minimum in Commercial Liability Insurance and meet all other minimum insurance requirements.

M. Lobbying Any contract entered into pursuant to this ITN will provide that the Contractor may not use funds from grants and aids appropriations for the purpose of lobbying the Legislature or state agency.

N. Copyrighted Materials Use by one party of the other’s name, logo, or other copyrighted material will be subject to the express written permission of the holder thereof.

O. Employment of Unauthorized Aliens The University shall consider the employment of any unauthorized aliens by any Respondent to be a violation of the Immigration and Nationality Act, Section 274A€. Such violation shall be cause for unilateral cancellation of any contract(s) entered into pursuant to this ITN.

P. United States Fair Labor Standards Act By submitting a Response to this ITN, the Respondent certifies the goods and/or services offered shall be produced in compliance with all applicable requirements of Sections 6, 7, and 12 of the Fair Labor Standards Act, as amended, as well as the regulations and orders of the United States Department of Labor issued under Section 14 thereof.

Q. Florida Sexual Predators Act Any Contractor who is awarded a contract by the University, and any sub-contractors involved in the project, must comply with Chapter 775.21, Florida Statutes regarding the registration of any employee who is a convicted sexual offender or predator. For additional information, please contact the UWF Police Department at (850) 474-6184.

R. Drug-Free Workplace Requirement Respondent shall abide by the University’s policy which prohibits the manufacture, distribution, dispensation, possession, or use of a controlled substance, or the unlawful possession and unlawful use of alcohol on its campus or any other University owned or controlled property, or as a part of any of its activities. Furthermore, Florida Statutes, Chapter 893.147 prohibits the use, possession, manufacture, delivery, or advertisement of drug paraphernalia.

S. Conflict of Interest The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All Respondents must disclose with their submittal the name off any officer, director, or agent who is, or whose spouse or child is, an employee or officer of the University of West Florida.

Further, all Respondents must disclose, in writing, the name of any University employee or officer who owns, directly or indirectly, an interest of five percent (5%) or more in the Respondent’s firm or any of its branches. Such relationship or ownership may result in disqualification, and any contract entered in violation of such provisions shall be rendered voidable. For additional information, please contact the Ethics Commission at (850) 488- 7864.

T. Anti-Kickback Respondent shall comply with the Copeland “Anti-Kickback Act” (18 U.S.C. 874), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that the Vendor is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which they are otherwise entitled.

U. E-Verify

a. E-Verify allows enrolled employers to confirm the eligibility of their employees to work in the United States. E-Verify employers verify the identify and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration and the Department of Homeland Security.

b. E-Verify is a voluntary program. However, employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause are required to enroll in E-Verify as a condition of federal contracting. Additionally, projects utilizing federal funds or grants require participation in E-Verify. Violation of this requirement shall be cause for unilateral cancellation of any contract(s) entered into pursuant to this ITN.

V. No Coerced Labor or Services If Professional is not a governmental entity under Section 287.138(1), Florida Statutes, Professional agrees that, prior to any contract being executed, renewed, or extended between the parties, it shall comply with the requirements of Section 787.06(13), Florida Statutes, by providing Owner with an affidavit signed by an officer or representative of Professional under penalty of perjury attesting that Professional does not use coercion for labor or services, as defined in Section 787.06.

Attachment A – Affidavit Form

I understand that the response is due no later than the due date and time as stated within the solicitation, and that it is my responsibility for the Response and all required documents to be received by University of West Florida (UWF) Procurement & Contracts electronically through BidNet Direct prior to this date and time. I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a proposal for the same materials, supplies or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this solicitation and certify that I am authorized to sign this proposal for the Respondent and that the Respondent is in compliance with all requirements of the ITN, including but not limited to certification requirements. In submitting a proposal to UWF, the Respondent offers and agrees that if the proposal is accepted, the Respondent will convey, sell, assign or transfer to UWF all rights, title and interest in and to all causes of action it may now or hereafter acquire under the Anti-Trust Laws of the U.S. and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by UWF.

At UWF's discretion, such assignment shall be made and become effective at the time UWF tenders’ final payment to the Respondent. Furthermore, by responding to this solicitation, Respondent agrees that the specifications, qualifications, evaluation criteria, terms and conditions are not restrictive and attests that he/she has no objection to any of the specifications, qualifications, evaluation criteria, terms or conditions.

Respondent hereby certifies compliance with the following: Pursuant to State of Florida Executive Order No.: 11-116, Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by Contractor while performing work or providing services for the University of West Florida. Contractor shall also include in any related subcontracts a requirement that subcontractors performing work or providing services for the University of West Florida on its behalf utilize the E-Verify system to verify the employment eligibility of all new employees hired by subcontractor.

Company Name

Federal Employer ID#

Address

Phone

Point of Contact Name

Point of Contact Email

Printed Authorized Name

Authorized Signature Date

Attachment B – Pricing Proposal

Respondents must provide their proposed fee percentages and hourly rates below. These rates will serve as the maximum allowable markups for any Task Order negotiated under this Master Agreement.

** The requested fee percentage for each of the listed budget cost categories should be based on an anticipated project of average complexity (such as classroom or office space).

Should a project be of more than average complexity (laboratories, specialized facilities); or of less than average complexity (warehouse, open interior spaces) it is anticipated the fee percentage should be adjusted slightly for complexity in these same budget tiers.

Category Construction Cost

Range

Proposed Base Design

Fee (%)

Consultant Fee

Allocation (%)

Typical Fee Adjustment /

Weight (%)

Primary Adjustment

Driver (Complexity vs.

Cost)

Category A Under $500,000 %

Category B $500,000 to $2,000,000 %

Category C $2,000,000 + %

Narrative Section

Explain the reasons for any fee adjustments.

Specifically, detail whether the adjustments are driven by project complexity or if they are purely a cost-driven fee.

These fee percentages are to generally cover "basic services”.

Those services considered “additional services” (as defined in the Florida DMS Fee curve) are not included within the base fee.

IMPORTANT SUBMISSION INSTRUCTIONS

THIS SHEET MUST BE SUBMITTED IN A SEPARATE, SEALED ENVELOPE. This information will only be added to the evaluation criteria after the team has scored the technical qualifications.

Company Name

Address

Phone

Point of Contact Name

Point of Contact Email

Printed Authorized Name

Authorized Signature Date

SERVICES to be provided: FIRM Name Firm's Professional

License#

# of Projects with

Arch.Design Applicant Pri nci pa l

Re gis ter ed

In te rn

CAD Tech

BIM

Tech

Cleric al

1. O th er

2.

Oth er

Architecture N/A

Mechanical Engineering $ $ $ $ $ $ $ $

Electrical Engineering $ $ $ $ $ $ $ $

Plumbing Engineering $ $ $ $ $ $ $ $

Fire Protection Engineering $ $ $ $ $ $ $ $

Environmental Consultation $ $ $ $ $ $ $ $

Civil Engineering $ $ $ $ $ $ $ $

Structural Engineering $ $ $ $ $ $ $ $

Telecommunications/BICSI $ $ $ $ $ $ $ $

Landscape Architecture $ $ $ $ $ $ $ $

Cost Estimating $ $ $ $ $ $ $ $ Audio Visual Design & Integration $ $ $ $ $ $ $ $ Security & Access control Design & Integration $ $ $ $ $ $ $ $

Laboratory Planning & Design $ $ $ $ $ $ $ $

Programming $ $ $ $ $ $ $ $

Lighting Design $ $ $ $ $ $ $ $ Accoustical Design & Consutation $ $ $ $ $ $ $ $

Description

1. Other

2. Other

Pricing Proposal - Hourly Rates Invitation to Negotiate 25ITN-13MDV

Company Name

Point of Contact Name Company Address

Email Address Phone Number

Dates of Project Project Type and Cost

Project description

Company Name

Point of Contact Name Company Address

Email Address Phone Number

Dates of Project Project Type and Cost

Project description

Company Name

Point of Contact Name Company Address

Email Address Phone Number

Dates of Project Project Type and Cost

Project description

Company Name Point of Contact Name Company Address

Email Address Phone Number

Dates of Project Project Type and Cost

Project description

Company Name Point of Contact Name Company Address

Email Address Phone Number

Dates of Project Project Type and Cost

Project description

Attachment C – Reference Form

Respondent Name: _____________________________________________________________________ Provide company name, address, contact person, telephone number, and appropriate information on the service(s) used for five (5) or more contracted services with requirements similar to those included in this solicitation document.

SAM

PLE

OGC-approved template – Professional Services, A&E (continuing services) Revised 7/1/2024 Page 1 of 33

CONTINUING CONTRACT FOR PROFESSIONAL SERVICES

(ARCHITECT AND ENGINEERING SERVICES)

(MINOR CONSTRUCTION)

This Agreement is made as of _______________ (the “Effective Date”) between The University of

West Florida Board of Trustees, a public body corporate, 11000 University Pkwy., Pensacola, Florida 32514 (the

“Owner”), and _______________________________, whose principal business address is

___________________________________________, Federal I.D. No ____________ (“Professional”). The Owner and Professional may be collectively referred to herein as the “Parties” and may be individually referred to as the “Party.” This Agreement shall consist of (1) this Agreement and any addenda attached hereto, (2) formal solicitation number ____________, including all attachments and addenda thereto (the “Solicitation”), and (3) Professional’s response to the Solicitation (the “Response”), all of which are hereby incorporated herein by reference. If there is any conflict in the terms and conditions between the above-mentioned documents, this Agreement’s terms and conditions shall control.

WHEREAS, the Owner solicited statements of qualifications or bids from interested persons and firms for services of a design professional; and

WHEREAS, based on Professional’s Response to the Solicitation, Professional’s interview, and any other relevant information that was considered, Owner has selected Professional to provide services as described in Exhibit A and with the limitations described herein; and

WHEREAS, this Agreement is for future Projects (as defined herein) that may include projects on the Owner’s campus or on off-campus property owned or controlled by Owner; and

WHEREAS, the estimated construction cost of any individual Project under this Agreement (1) does not exceed the cap for a continuing contract as provided by Florida Board of Governors (BOG) Regulation 14.001 at the time of execution of this Agreement, or (2) does not exceed the cap for professional service fees for a study activity as provide by BOG Regulation 14.001; and

WHEREAS, this Agreement is entered into by the parties in accordance with Board of Governors regulations 14.001, 14.007, 14.008, and 18.001 and all other applicable law and regulations; and

WHEREAS, Owner and Professional desire to enter into this Agreement.

NOW, THEREFORE, for and in consideration of the mutual promises contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Owner and Professional agree as follows:

ARTICLE 1 – RECITALS

1.1. The above stated recitals are true and correct and incorporated herein by reference.

ARTICLE 2 – TERM

2.1 This Agreement shall commence on the Effective Date and continue for an initial contract period of one

(1) year with the Owner having the option to renew in writing on the anniversary date of the Effective Date for four (4) additional one (1) year periods. This Agreement may be renewed at the sole and absolute discretion of the Owner by written notice from the Owner to Professional no less than thirty (30) days before the expiration of the then-current term.

Attachment D

OGC-approved template – Professional Services, A&E (continuing services) Revised 7/1/2024 Page 2 of 33

2.2 Professional understands and acknowledges that time is of the essence in completion of the Project and the Owner will incur damages if the Project is not completed on time. Professional shall at all times carry out its duties and responsibilities as expeditiously as possible. Professional represents that it is thoroughly familiar with and understands the requirements of the Project scope and is experienced in the design and administration of construction of building projects of the type and scope contemplated by the Owner’s program for the Project. Where additional time is allowed to complete the Project, the new time limit also shall be of the essence.

ARTICLE 3 – PROFESSIONAL’S RESPONSIBILITIES

3.1 Professional’s responsibility under this Agreement is to provide services for the Owner on an as-needed basis as more specifically set forth in the Solicitation, the Response, and the Scope of Services (“Services”) described in Section 1.E., SCOPE, of the Solicitation (Exhibit A).

3.2 Professional acknowledges and agrees that, consistent with the Solicitation, no work is guaranteed under this Agreement. Individual projects will be awarded on an as-needed basis by the Owner via a notice to proceed, a purchase order, or similar documentation, and the scope and value of each project will vary.

Hereinafter, future individual projects will be referred to as a “Project”.

3.3 Each Project for which Professional may provide Services are individual projects that may only include projects (a) for which the estimated construction cost of each Project under a particular contract does not exceed the cap for a continuing contract as provided by Florida Board of Governors Regulation 14.001 at the time of execution of this Agreement, or (b) for study activity if the fee for professional services for each study activity under the contract does not exceed Five Hundred Thousand Dollars ($500,000), or such greater limits as may be permitted by BOG Regulation 14.001.

3.4 Professional acknowledges and agrees that this is a non-exclusive Continuing Services Agreement for Professional Services and Owner may enter into other agreements for the performance of similar services as deemed in the best interests of Owner.

3.5 Services performed by Professional shall be under the general direction of the assigned UWF Project Manager, who shall act as the Owner’s representative during the performance of this Agreement.