Architectural and Laboratory Casework, Equipment, and Services (RFP -1238905)

The Rector and Visitors of the University of Virginia is requesting proposals for architectural and laboratory casework, equipment, and services under RFP 1238905, with proposals due October 22, 2026. Submission is mandatory through the UVA Public Posting Portal at https://the-rector-and-visitors-of-the-university-of-virgi.public-portal.us.workdayspend.com/; responses submitted outside that portal will not be accepted.

The scope encompasses architectural and laboratory casework, associated equipment, and related installation and service work to support the university's facility and laboratory operations. Respondents must provide detailed pricing covering products, labor, and ancillary fees; lump-sum or package pricing is prohibited. Pricing must reflect tiered discount structures corresponding to total published list prices at four purchasing levels: $0–$50,000, $50,001–$125,000, $125,001–$250,000, and $250,001+. Firms must submit manufacturer or brand information, published list prices, available finishes, lead times, warranty details, labor rates (standard, overtime, and weekend/holiday), and any applicable minimums, travel costs, equipment charges, or geographic limitations. Cost-plus-percentage-of-cost pricing is prohibited. Turnkey project services may be offered with pricing based on flat fees, unit-based pricing, or hourly rates. Firms must attach or provide published price lists and shipping rate schedules used in their pricing response. All fees, charges, and pricing exceptions not explicitly identified in the proposal will not be considered part of the response.

The RFP documentation does not disclose contract value, contract term, renewal options, specific item quantities, incumbent contractor information, or evaluation criteria in the materials available. Interested vendors should access the complete RFP through the UVA Public Posting Portal to obtain detailed specifications, technical requirements, and all other terms and conditions.