Attachment 1 - Goods & Services Proposal and Fees.xlsx
XLSX spreadsheet 17 KB Posted
- Solicitation number
- RFP-128818
- Issued by
- Virginia
About this file
This is a Goods & Services Proposal and Fees attachment for an RFP issued by The Rector and Visitors of the University of Virginia for Architectural and Laboratory Casework, Equipment, and Services. The solicitation requires firms to submit detailed pricing proposals covering products, labor services, and any additional fees applicable to the provision of architectural and laboratory casework, equipment, and related services. Respondents must complete only the pricing sections applicable to their proposed goods and services, with separate line-item pricing required for evaluation purposes; lump-sum or package pricing is not acceptable. Firms must provide product information including manufacturer/brand, published list prices, available finishes, lead times, and warranty details, along with labor rates for installation and other services if offered. The proposal template requires completion of firm information, products and discounts, services and other charges, and a detailed explanation of how the University will be charged and what cost savings the firm's proposal offers.
Pricing must be submitted based on tiered discount structures corresponding to total published list prices at four purchasing levels: $0–$50,000, $50,001–$125,000, $125,001–$250,000, and $250,001+. Firms must identify labor and service categories with standard, overtime, and weekend/holiday rates, along with any applicable minimums, travel costs, equipment charges, or geographic limitations. Turnkey project services may be offered with pricing based on the firm's defined methodology such as flat fees, unit-based pricing, or hourly rates. All fees, charges, and pricing exceptions must be explicitly identified in the attachment, as any fees not identified will not be considered part of the proposal. Cost-plus-percentage-of-cost pricing is prohibited. Firms must attach or provide published price lists and shipping rate schedules used in their pricing response, and responses must be submitted through the UVA Public Posting Portal.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP - Architectural and Laboratory Casework, Equipment, and Services.docx | DOCX document |
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Instructions & Firm Info
| Attachment 1 - Goods & Services Proposal and Fees | |||||||
| Architectural and Laboratory Casework, Equipment, and Services | |||||||
| Complete only the tabs and rows applicable to the Firm's proposal. Add rows as necessary and applicable. Light orange cells are Firm entry fields. Dark sections and orange column headings should not be altered. | |||||||
| Completion Instructions | Completion Instructions | Completion Instructions | Completion Instructions | Completion Instructions | Completion Instructions | Completion Instructions | Completion Instructions |
| 1 | Complete Firm Information below. | ||||||
| 2 | Complete only the pricing sections applicable to the Goods/Services you are proposing. Do not complete sections for Goods/Services you are not proposing. | ||||||
| 3 | For standardized manufactured products with published list prices, complete the Products & Discounts tab using one row for each product type and manufacturer/brand proposed. | ||||||
| 4 | Complete Services & Other Charges for the labor rates and charges applicable to the Firm's proposal. Tab should be used for Millwork rates and includes Turnkey Project Services. Installation rates are required when installation is offered. | ||||||
| 5 | For evaluation of this solicitation, pricing must be provided as separate line items. Lump-sum/package-only pricing is not acceptable for the solicitation response. | ||||||
| 6 | Add rows as necessary and applicable. Enter N/A only where a field applies but no value is available; leave unused rows blank. | ||||||
| 7 | Complete Explanation & Savings tab. | ||||||
| 8 | Attach or provide the published price lists and shipping rate schedules used in the Firm's pricing response, as applicable. | ||||||
| Firm Information | Firm Information | Firm Information | Firm Information | Firm Information | Firm Information | Firm Information | Firm Information |
| Firm Name | |||||||
| Primary Contact | |||||||
| Title | |||||||
| Phone | |||||||
| Primary Office / Service Location | |||||||
| Pricing Contact (if different) | |||||||
| Date Submitted |
1 Products & Discounts
| 1. Products, Brands and Discount Schedule | ||||||||||||
| Enter only the product lines included in the Firm's proposal. Add rows if needed. | ||||||||||||
| Use one row for each product type and manufacturer/brand combination; add rows as needed. Indicate whether each product line is available through a quick-ship program. Enter the total discount applicable at each purchasing tier; tier discounts are not additive. | ||||||||||||
| Products, Finishes, Lead Times and Minimum Contract Discounts | Products, Finishes, Lead Times and Maximum Contract Discounts | Products, Finishes, Lead Times and Maximum Contract Discounts | Products, Finishes, Lead Times and Maximum Contract Discounts | Products, Finishes, Lead Times and Maximum Contract Discounts | Products, Finishes, Lead Times and Maximum Contract Discounts | Products, Finishes, Lead Times and Maximum Contract Discounts | Products, Finishes, Lead Times and Maximum Contract Discounts | Products, Finishes, Lead Times and Maximum Contract Discounts | Products, Finishes, Lead Times and Maximum Contract Discounts | Products, Finishes, Lead Times and Maximum Contract Discounts | Products, Finishes, Lead Times and Maximum Contract Discounts | Products, Finishes, Lead Times and Maximum Contract Discounts |
| Quick Ship Available? (Y/N) | Product Type (e.g., steel casework, fume hood, countertop) | Manufacturer / Brand | Series, Collection or Description | Published List Price Source & Effective Date | $0-$50,000 Discount (%) | $50,001-$125,000 Discount (%) | $125,001-$250,000 Discount (%) | $250,001+ Discount (%) | Standard Finishes Included | Premium / Custom Finish Pricing | Typical Lead Time | Warranty, Exclusions or Notes |
Discounts are minimum discounts from the identified published list price. The purchasing tier is determined using the total published list price for the applicable product line on the order unless the Firm clearly states a different basis in the Notes field.
2 Services & Other Charges
| 2. Services and Other Charges | |||||
| Complete only the rates and charges applicable to the Firm's proposal. | |||||
| A. Labor and Service Rates (Including Millwork) | A. Labor and Service Rates | A. Labor and Service Rates | A. Labor and Service Rates | A. Labor and Service Rates | A. Labor and Service Rates |
| Labor / Service Category (vendor-defined; installation required if offered) | Pricing Unit (e.g., hour, day, visit, unit, or flat fee) | Standard Rate ($) | Overtime Rate ($) | Weekend / Holiday Rate ($) | Notes / Assumptions |
| Installation - required if offered |
Use the Firm's own labor/service categories. Include any minimums, travel, equipment, geographic limitations, or other exceptions in Notes / Assumptions.
| B. Turnkey Project Services | A. Labor and Service Rates | A. Labor and Service Rates | A. Labor and Service Rates | A. Labor and Service Rates | A. Labor and Service Rates |
| Turnkey Service / Project Component | Pricing Basis | Maximum Rate / Amount | Services Included | Notes / Assumptions |
Complete if turnkey project services are offered. Identify the Firm’s pricing method for turnkey or project-based services and the services included in that pricing. Pricing may be provided using the Firm’s normal auditable pricing structure (e.g., flat fee, unit-based, hourly, or other defined basis).
| C. Fees and Other Charges | B. Fees and Other Charges | B. Fees and Other Charges | B. Fees and Other Charges | B. Fees and Other Charges | B. Fees and Other Charges |
| Fee / Charge Description | Pricing Basis | Maximum Rate / Amount | When Applied | Schedule / Source, if applicable | Notes / Exceptions |
Identify and explain any and all fees, charges, expenses, or pricing exceptions that may apply to the Firm's proposed Goods/Services. Pricing basis examples include hourly, per unit, flat fee, published schedule, or actual cost. Installation must be identified if offered. Include any minimums, travel, equipment, geographic limitations, or other exceptions in Notes / Assumptions. Cost-plus-percentage-of-cost pricing is not permitted.Fees or charges not identified in this pricing attachment will not be considered part of the Firm's proposal.
3 Explanation & Savings
| 3. Explanation and Savings | |||
| Complete each response below. Completion is mandatory. | |||
| Explanation and Savings | Explanation and Savings | Explanation and Savings | Explanation and Savings |
| Prompt | Response | ||
| Provide a detailed explanation of how the University will be charged for the Goods/Services. EX: Please detail if invoicing will be on a per-project basis, if it will be calculated at an hourly rate, or if both methods may be utilized depending on the scope of the project. | |||
| Provide an overview of how the University will benefit from cost savings by accepting the Firm's proposal. Provide any additional discounts that may be applicable and offered to the University. |
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