APS DISTRICT WIDE FIRE SERVICES

Aurora Public Schools (APS) in Colorado is soliciting proposals through RFP #3404-26 for comprehensive district-wide fire protection services covering 59 schools and support facilities. The procurement seeks qualified firms to provide inspection, maintenance, and service for approximately 1,800 ABC fire extinguishers, 10 CO2 extinguishers, and 50 K-type extinguishers, along with fire sprinkler systems and kitchen hood systems. Vendors must have a minimum of 5 years in business, maintain a Better Business Bureau rating of A- or better, and provide three verifiable references. Proposal evaluation will be based on five key criteria: experience and qualifications (25%), scope and approach to services (25%), pricing and cost-effectiveness (20%), responsiveness and emergency support (15%), and compliance and reporting (15%). A mandatory pre-proposal Google meeting is scheduled for July 17, 2025, at 2:30 PM MST, with proposal submissions due by July 31, 2025, at 2:00 PM MST. The initial contract term is one year, with potential renewals for up to four additional one-year periods, creating a possible five-year total agreement starting May 28, 2024, and completing by June 30, 2026.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract will cover 64 total district sites, including elementary, middle, and high schools, administrative centers, transportation facilities, and support buildings across the Aurora school district. Comprehensive insurance coverage is required, including commercial general liability, professional liability, workers' compensation, and automobile liability, with APS to be named as an additional insured. While specific budget ranges are not explicitly stated, the extensive inventory of fire protection systems across 45 district sites suggests a significant potential contract value. The procurement encompasses complex fire suppression infrastructure, including wet systems, deluge systems, dry systems, and anti-freeze systems, indicating a comprehensive and technically sophisticated service requirement. Potential vendors will need to demonstrate robust capabilities in fire safety equipment maintenance, inspection, and emergency support across a diverse range of educational and administrative facilities.