Annual Supply of Materials

The City of Farmers Branch, Texas Purchasing Office is requesting bids for an Annual Supply of Materials (FY26-27 Utilities Annual Supply Bid No. 26-30) under an estimated requirements contract, with bids due September 22, 2026 at 10:00 a.m. at City Hall, 13000 William Dodson Parkway, Farmers Branch, Texas 75234.

The scope encompasses approximately 298 line items of water utility supplies and equipment, including brass fittings and couplings, water meters, valves, hydrant repair kits and parts, sampling stations, chemical reagents, and sewer pipe materials. All quotations must be submitted on F.O.B. Delivered terms to a designated Municipal Facility in Farmers Branch, inclusive of delivery and packaging costs. Payment terms are NET 30 unless otherwise specified.

The initial contract term is one year with an option to renew for an additional one-year period if agreeable to both parties. Pricing must remain firm for a minimum of 90 days from the bid closing date. For any renewal period, price increases are limited to the U.S. Department of Labor's Consumer Price Index for All Urban Consumers (CPI-U) from the previous six-month period, not to exceed 5 percent, with 30 days' written notice required.

The successful bidder must maintain comprehensive general liability insurance with minimum combined single limits of $1,000,000 per occurrence and automobile liability insurance of $500,000, and must provide delivery promise information. Qualified low bidders must electronically file Form 1295 and submit a notarized copy with certificate number within 72 hours of bid opening. Cooperative purchasing participation by other governmental entities under inter-local agreements is permitted under the same terms and conditions. No pre-bid conference will be held. Technical questions may be directed to Craig Hahn at 972-919-2612. Bid opening will occur on September 22, 2026 at 10:00 a.m. in the Council Chambers on the first floor of City Hall.