Annual HVAC Maintenance

The Town of Burlington, Massachusetts Department of Public Works is requesting sealed bids for annual HVAC maintenance and emergency repair services across eleven municipal facilities, with bids due September 2, 2026 at 9:00 a.m. and a mandatory site walkthrough on August 18, 2026 at 9:00 a.m. at the Town Hall Annex rear entrance (25 Center Street).

The scope encompasses preventative maintenance on HVAC systems at the Main Fire Station, Youth & Family Services, Library, Grandview Farm, 61 Center Street, Fire Station 2, Mill Pond, Temporary Police Station, DPW Highway and Water & Sewer Division Building, DPW Fleet Maintenance and Recreation Building, and Dog Pound. Work includes quarterly, semi-annual, and annual preventative tasks (filter changes, coil cleaning, motor greasing, belt inspection, operational checks on rooftop units, air handlers, condensers, exhaust fans, variable air volume boxes, and unit heaters) plus hourly emergency repairs and maintenance with materials markup. Contractors must hold a minimum of five years' experience with five successfully completed projects of similar size and scope; identical experience requirements apply to all subcontractors. All employees must hold OSHA 10-hour construction safety certification. Prevailing wage rates under Massachusetts General Law Chapter 149, Sections 26–27D apply, with hourly rates ranging from approximately $37.53 to $125.77 depending on classification.

The estimated contract value is $140,000. The contract term runs from no later than November 1, 2026 through October 31, 2027, with liquidated damages of $1,000 per day for work not completed by December 1, 2026. Bidders must submit a 5% bid bond; successful bidders must provide 100% payment and performance bonds. Standard insurance requirements include $1 million per occurrence / $2 million aggregate general liability, $1 million combined bodily injury and property damage automobile liability, and workers' compensation as required by Massachusetts. Prevailing maintenance invoicing occurs quarterly in arrears; emergency repairs are invoiced upon Superintendent approval. The Town evaluates the lowest responsible and eligible bidder under Massachusetts General Law Chapter 30, Section 39M and reserves the right to reject any or all bids.