Annual Generator Service Fiscal Year 26-27

Escambia County Fire Rescue is requesting quotes for bi-annual service and unscheduled repairs on 17 generators ranging from 30 to 150 kilowatts under ITQ Annual Generator Service Fiscal Year 26-27, with responses due October 15, 2026 at 11:00 a.m.

The scope spans two scheduled maintenance cycles annually (November and May), comprehensive inspections and maintenance of cooling, fuel, air intake and exhaust, engine monitoring and safety controls, lube oil, and starting systems, plus unscheduled repairs and emergency call-outs. Vendors must submit fixed pricing for each of the two annual maintenance services, hourly labor rates for unscheduled repairs, and separate hourly rates for emergency call-outs; all travel fees and associated costs are included in total rates. Materials pricing shall be quoted as a percentage discount off manufacturer's suggested retail price or list cost.

Emergency response times are three hours during normal windows (Monday–Friday 5:30 p.m. to 7:00 a.m. and weekends) and two hours during hurricanes. The contract term covers fiscal year 26-27 (October 1 through September 30).

Vendors must carry commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, business automobile liability of $1,000,000 per occurrence with combined single limits, and Florida statutory workers' compensation with employer's liability limits of $1,000,000 per accident and $1,000,000 per employee. Escambia County requires proof of Sunbiz registration and a completed W-9 form with submission. Questions are due October 14, 2026 at 3:00 p.m. Responses must be submitted electronically through the procurement portal.