Annual_Generator_Service_Fiscal_Year_26-27.pdf

ITQ

Fire-92826_G

ANNUAL GENERATOR SERVICE FISCAL YEAR 26-27

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: October 5, 2026

DEADLINE FOR QUESTIONS: October 14, 2026

RESPONSE DEADLINE: October 15, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

ITQ

Annual Generator Service Fiscal Year 26-27

1. Introduction

2. Project Details

3. Vendor Submissions

4. Pricing Table

Attachments:

A - Generator_list

ITQ #Fire-92826_G Title: Annual Generator Service Fiscal Year 26-27

1. Introduction

1.1. Summary

Escambia County Fire Rescue is seeking bids for bi-annual service and unscheduled repairs for 17 generators ranging from 30 to 150kW.

1.2. Contact Information

Greg Campanella

Division Chief

6575 North W Street

Pensacola, FL 32505

Email: gtcampan@myescambia.com

Phone: (850) 475-5557

Department:

Public Safety

1.3. Timeline

Release Project Date October 5, 2026

Question Submission Deadline October 14, 2026, 3:00pm

Submission Deadline October 15, 2026, 11:00am

2. Project Details

2.1. Important Instructions for Electronic Submittal

Escambia County Fire Rescue is accepting electronic quote submissions for bi-annual service and repairs for 17 generators for fiscal year 25, which starts Oct 1 and Ends Sept 30th. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Biannual Maintenance is defined below, if applicable

1. SCHEDULE

A. November of Q1 and May of Q3.

2. COOLING SYSTEM

A. Inspect radiator exchanger mailto:gtcampan@myescambia.com tel:(850)475-5557 https://procurement.opengov.com/governments/3340/signup

B. Check coolant level

C. Inspect all hoses and connections

D. Inspect fan drive pulley and fan

E. Inspect fan belts

F. Check jacket water heater

G. Inspect water pump

H. Inspect thermostats

3. FUEL SYSTEM

A. Inspect fuel tank

B. Change fuel/water separator strainers

C. Inspect all fuel lines and connections

D. Inspect governor and controls

E. Change all fuel filters

4. AIR INTAKE & EXHAUST SYSTEM

A. Change air filters

B. Check air filter service indicator

C. Inspect air inlet system

D. Inspect turbocharger

E. Check exhaust manifold

F. Inspect exhaust system

5. ENGINE MONITORS & SAFETY CONTROLS

A. Check all gauges

B. Check all safety controls

C. Check remote enunciators & alarms

6. LUBE OIL SYSTEM

A. Check oil level

B. Change all oil filters

C. Check oil pressure

D. Inspect crankcase breather

E. Check for any leaks

F. Change oil

7. STARTING SYSTEM

A. Inspect batteries, terminals & connections

B. Check specific gravity of batteries (results must be turned in)

C. Perform load test on batteries (results must be turned in)

D. Inspect battery charger

E. Inspect starting motor

F. Inspect alternator

8. GENERATOR

A. Inspect bearings

B. Check vibration isolators

C. Inspect control panel

D. Check start controls

E. Check voltmeter

F. Check ammeter

G. Check frequency meter

H. Check circuit breaker

9. . PRICING TABLE

A. The pricing table must reflect the total cost of the 2 services requested in this solicitation and;

B. Hourly labor rates for unscheduled repairs and;

C. All associated cost must be included in the following:

a. Line 1 the cost of the services solicited

b. Line 2 the unscheduled labor rates

2.3. Materials

Material shall be priced as a percentage discount off MSRP or list cost of items for unscheduled repairs.

2.4. Quarters

Q1: Oct 1 to Dec 31

Q2: Jan 1 to March 31

Q3: April 1 to June 30

Q4: July 1 to Sept 30

2.5. County Insurance Requirements

2.4. County Insurance Requirements

(a) Commercial General Liability, Form CG1, with $1,000,000 per occurrence/$2,000,000 aggregate coverage limit;

(b) Business Automobile Liability with $1,000,000 per occurrence minimum combined single limits; and

(c) Florida statutory workers' compensation and employers' liability with employer's liability limits of at least $1,000,000 each accident and $1,000,000 each employee/$1,000,000 policy limit for disease.

2.6. Emergency Call Outs

Normal Window: An event leading to an emergency call because of a service interruption shall be answered within 3 hours of the initial call.

Hours: Emergency hours is defined as follows: Monday through Friday 1730 until 0700

Saturday & Sunday: 0700 until 0700

Severe Weather:

• Hurricanes: Shall be answered within 2 hours of the initial call

• Thunderstorms: Shall be answered as in the normal window

3. Vendor Submissions

3.1. I understand that this is a written quote request not a formal bid or solicitation*

☐ Yes

☐ No

*Response required

3.2. I confirm that the pricing submitted in the Pricing Table is valid for the purposes of this written quote request*

☐ Please confirm

*Response required

3.3. Supporting Documentation or Specifications for Quotes

Please upload any supporting documentation for your quote here such as technical or detailed specifications for solutions provided

3.4. Proof of Sunbiz Registration*

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchasing with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award

*Response required

3.5. W-9

Please Provide a copy of your W-9

4. Pricing Table

Include all travel fees and other costs in your total rates.

SERVICE AND LABOR TABLE

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Biannual Service Cost 1 total

2 Hourly Rate for Unscheduled Service 1 total

3 Hourly Rate for Emergency Call outs 1 total

TOTAL

MATERIAL COST TABLE

Line Item Description Unit of Measure Percentage

1 Material Cost plus discount 1

4. Pricing Table