Annual Federal and State Accountability CalculatioBid Documents

The Indiana Department of Education is requesting quotes for Annual Federal and State Accountability Calculations Review services under RFQ 007000000087811, with bids due July 24, 2026 at 2:00 PM ET. Written questions are due June 26, 2026 at 2:00 PM ET, with IDOE responses provided by July 7, 2026.

The scope requires independent reproduction and audit of IDOE's state and federal accountability rating calculations across three streams: K-12 Federal Accountability Calculations, K-12 State Accountability Calculations (including A-F grade assignments per 511 IAC 6.2-12), and Federal & State Adult High School Accountability Calculations. The contractor must conduct in-depth reviews of accountability data files, perform data preparation and cleaning, construct protected databases, independently calculate all federal and state accountability indicators and overall ratings, compare results to IDOE preliminary outputs, identify and resolve discrepancies, and deliver formal audit reports with findings and recommendations. All data transfers must use SFTP only. The contractor must maintain separate, fully documented, and reproducible calculation pipelines for each accountability framework and comply with FERPA, state law, and IDOE protocols.

Key personnel must include a Project Manager with 5–7 years of experience managing complex education data and accountability projects at the state or multi-state level and a Subject Matter Expert with 3–5 years of directly relevant accountability calculation and educational data analysis experience. The contractor must register with the Indiana Secretary of State and the Indiana Department of Administration Bidder Database if awarded.

The contract term runs August 1, 2026 through December 31, 2031 (five years), with an annual recurring cadence occurring late summer through early fall; all deliverables are due no later than October 31 of each contract year. Pricing must be firm and valid for a minimum of 180 days from the award date, with all costs inclusive. MWBE and Indiana Veteran Owned Small Business Enterprise (IVOSB) subcontracting opportunities exist and must be addressed through completed commitment forms. Award notification is expected in August 2026. Bids must be submitted via email to DOEProcurement@doe.in.gov; electronic bid through Supplier Portal is not eligible.