Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

The Baton Rouge Recreation and Park Commission (BREC) Purchasing Department is requesting sealed bids for an annual contract to provide event inflatables, rides, entertainment, and event accessories, with bids due August 10, 2026 at 10:00 a.m. CST. BREC encourages documented disadvantaged business enterprise (DBE) participation under Louisiana's Unified Certification Program, presented as stated participation goals.

The scope includes 28 primary items and 10 contingency items: bounce houses in three sizes, water slides from 15 to 27+ feet, interactive entertainment equipment, carnival rides (Ferris wheel, chair swings, bungee trampoline), and entertainment services (magicians, caricature artists, face painters). Contingency items include skating rinks, airbrush tattoo artists, balloon artists, DJs, barricades, tents, heating towers, and additional carnival rides. All pricing must include labor, materials, mileage, delivery, setup, staff attendants, and breakdown with no additional charges to BREC. Bidders submit costs on both hourly and daily bases with attendant for each item.

The initial contract term runs from September 1, 2026 through December 31, 2027, with two optional 12-month renewal periods available if mutually agreed. BREC reserves the right to award items separately, grouped, or on an all-or-none basis to a single vendor. Pricing must remain firm for a minimum of 30 days after submission and for the entire contractual period if accepted.

The contractor must maintain comprehensive insurance: workers compensation with $500,000 employers liability, commercial general liability with $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability with $1,000,000 combined single limit. BREC must be named as an additional insured. Sealed bids are received at 6201 Florida Boulevard, Baton Rouge, Louisiana 70806, or electronically through www.bidexpress.com. Payment terms are Net 30 days after receipt of properly executed invoice or delivery. All vendors must complete an ACH Vendor Payment Authorization Agreement.