123457-SB1868.pdf

1 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

PURCHASING DEPARTMENT

RECREATION AND PARK COMMISSION FOR THE PARISH OF EAST BATON ROUGE

BIDS/PROPOSALS WILL BE RECEIVED BY THE PURCHASING DEPARTMENT,

RECREATION AND PARK COMMISSION FOR THE PARISH OF EAST BATON ROUGE

6201 FLORIDA BLVD

BATON ROUGE, LOUISIANA 70806

Please read Standard Terms and Conditions for Bids/ Instructions to bidders carefully!

Bids/Proposals will be accepted until: August 10, 2026 @ 10:00 A.M. (CST)

Advertisement: The Official Journal, THE ADVOCATE of Baton Rouge July 20, 2026 & July 27, 2026

THIS IS THE BID/PROPOSAL OF:

Company:

Submitted by: Title:

Address:

Telephone Number

Date

IMPORTANT: A cashier’s check, certified check, or bid bond equal to 5% of the total amount of the bid is not required.

ALL BID DOCUMENT PAGES MUST BE RETURNED

Sealed Bid 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event

Accessories

2 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

Standard Terms and Conditions for Bids

INSTRUCTIONS TO BIDDERS

Bidders are urged to promptly review the requirements of these specifications, terms and conditions and submit questions for resolution as early as possible during the bid period. Questions or concerns must be submitted in writing to the purchasing division during the bid period. Otherwise, this will be construed as acceptance by the bidders that the intent of the specifications, terms and conditions are clear and that competitive bids may be obtained as specified herein. Protests with regard to the specification, terms and conditions documents will not be considered after bids are opened.

1. Bids may be delivered by hand, mail or courier service to our physical address: BREC, ATTN: PURCHASING OFFICE, 6201 Florida Blvd., Baton Rouge, LA 70806. BREC is not responsible for any delays caused by the bidder’s chosen means of bid delivery. Bidder is solely responsible for the timely delivery of its bid. Failure to meet the bid opening date and time shall result in rejection of the bid.

2. Electronic (refer to 4. Below) OR Paper bids will be received until the stated bid opening time, by the BREC Finance Department/PURCHASING OFFICE, BREC Administration Building, 6201 Florida Boulevard, Baton Rouge, Louisiana.

All electronic bids will be downloaded and publicly read aloud, along with all paper bids received, immediately after the bid closing in Room 1501 of the BREC Administration Building. Bidders or their authorized representatives are invited to be present. No bids will be received after the stated date and time.

3. Complete bid documents are provided at no cost in electronic format at www.bidexpress.com. Bidders may register and view complete bid documents and Instructions for Bidders at no cost. Questions about this procedure shall be directed to Bid Express Customer Service at support@bidexpress.com . Toll free phone: (888) 352-BIDX (2439), Phone: (352) 381-4888, Fax: (352) 381-4444, Monday through Friday, 6am - 6pm CST.

4. Electronic Bids must be submitted through www.bidexpress.com prior to the bidding deadline. Bidders utilizing the electronic bid process are responsible for confirming that all documents are properly submitted and received by Bid Express.

5. Paper bid forms must be submitted in a sealed, opaque envelope and endorsed with Vendor’s Name, Bid Number and Title of the project being bid for BREC sites for Recreation and Park Commission for the Parish of East Baton Rouge. Bid form blanks must be duly filled in by the Bidder. FAX Bids are not acceptable. Bidders are cautioned not to attach any conditions or provisions to their bids. Any foreign conditions will render the bid invalid and may cause its rejection.

6. Bidders may attend the bid opening, but no information or opinions concerning the bid award will be given at the bid opening or during the evaluation process. Bids may be examined after 72 hours of bid opening. Access to information in completed files may be secured by visiting the Finance Department during normal business hours.

7. Terms and Conditions: This solicitation contains all terms and conditions with respect to the commodities and/or bid specifications herein. Any vendor contracts, forms, terms or other materials submitted with bid may cause bid to be rejected. Any bidder modifications to published terms and conditions of BREC bids may also cause bid to be rejected.

8. A Purchase Order or written contract is the only binding contract to be issued against this bid. Signing of vendor’s forms is not allowed.

9. All bid prices must be typed or written in ink, unless submitted electronically through our electronic bid system.

Any corrections, erasures or other forms of alteration to unit prices should be initialed by the bidder.

10. Bid prices shall include delivery of all items FOB: Destination, or as otherwise provided.

http://www.bidexpress.com/ mailto:support@bidexpress.com

3 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

11. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

BREC’s payment terms is Net 30. Invoices are to reference the purchase order or contract number issued for each delivery or service rendered, as this number will change on each request for product or service rendered. Invoices are to be emailed to: accountspayable@brec.org

12. By signing the bid, the bidder certifies compliance with all Instructions to Bidders, terms, conditions and specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed in ink by a person authorized to bind the vendor. Other means of submittal is through our electronic bid system. (See #4.)

13. BREC reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and waive any informalities. BREC is to award the contract to the lowest responsive bidder whose bid meets the requirements and criteria set forth in the Invitation to Bid. BREC reserves the right to award the contract to the next lowest bidder where the lowest bid is not responsible or otherwise unavailable to perform.

14. Prices: Unless otherwise specified by BREC in the bid, bid prices must be complete, including transportation prepaid by bidder to destination and bid prices shall be firm for acceptance for a minimum of 30 days. If accepted, prices must be firm for the contractual period. Bids other than FOB Destination may be rejected.

15. BREC is exempt from all state and local sales and use taxes.

16. Unless specifically called for in the solicitation, all products for purchase must be new, never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered for purchase unless otherwise specified in the solicitation. The manufacturer’s standard warranty will apply, unless otherwise specified in the solicitation.

17. BREC reserves the right to cancel any contract, in accordance with purchasing rules and regulations, for cause, including, but not limited to, the following: a) Failure to deliver within the time specified in the contract; b) Failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition;

c) Misrepresentation by the contractor; d) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with BREC; e) Conflict of contract provisions with constitutional or statutory provisions of State or Federal law; f) Any other breach of contract, with ten (10) days written notice.

18. All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

19. Vendors must clearly identify bids by name, bid number and bid opening date and time on face of sealed envelope.

20. Bid Bond is NOT Required for this bid, unless otherwise stated in bid documents.

21. BREC is an Equal Opportunity Employer. The Bidder is encouraged to utilize minority participation in this contract to the extent possible using, small disadvantaged and women-owned businesses as suppliers or subcontractors.

a. BREC strongly encourages the acquisition of goods and services from and direct participation of disadvantaged business enterprise (“DBEs”) from the State of Louisiana and Baton Rouge Region. The term DBE as used herein means a business entity that is certified as a disadvantaged business enterprise under the Louisiana Unified Certification Program Disadvantaged Business Enterprise (“LAUCP-DBE”)

b. The DBE Program is a race- and gender-neutral programs intended to provide additional contracting and procurement opportunities for certified small businesses and disadvantaged business enterprises by encouraging contractors who receive state contracts to use good-faith efforts to utilize such certified entities in the performance of those contracts.

c. BREC desires to achieve, to the greatest extent possible, commercially meaningful and useful participation mailto:accountspayable@brec.org

4 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories by DBEs. By providing equitable opportunities for DBEs, BREC derives multiple benefits, including contributing to the economic vitality of our communities and ensuring a broader selection of competitively priced goods and services.

d. Bidders should present a responsible plan that provides for participation of qualified DBEs. Bidders should clearly state DBE participation goals and their plan for implementation of the same in their proposals.

Bidders should also include information relative to the participation levels managed on other prior projects.

e. Participation shall be counted toward meeting the contract goals only by business entities certified under

LAUCP-DBE. The direct participation goal can be achieved through direct ownership, joint venture participation, owner/operator agreements, or sublease agreements for operations. Participation shall include work opportunities in planning, development, construction, and operation of the Project.

22. Contract Term: The initial contract term for this bid will be twelve (12) months, upon award.

23. Renewal Terms: If mutually agreed upon by both parties, this contract may be renewed for two (2) additional twelve (12) month periods. BREC will seek renewal from the successful contractor with sixty (60) days of expiration of initial contract term, and thereafter, with in sixty (60) days of the expiration of subsequent renewal contract terms.

24. If bidding other than as specified, sufficient literature should be enclosed with the bid in order to determine quality, suitability, and compliance with the specifications.

25. Vendor is to return all pages of bid.

26. Purchase Order Numbers are required for all materials and supplies ordered by BREC. No order is to be accepted by a vendor unless a valid Purchase Order number is obtained by BREC employees prior to purchase request, and given to vendor. Invoices that do not have a valid Purchase Order Number listed on the invoice are not authorized purchases and will be returned to the vendor.

27. In order to receive ACH payments, you must complete the attached ACH Vendor Payment Authorization

Agreement form. Please return the completed form with bid packet or by emailing vendors@brec.org.

28. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any individual with an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or execution of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of this Title, professional, personal, consulting, and social services procurement under the provisions of Chapter 16 of Title 39 of the Louisiana Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.

29. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.

30. Terms and Conditions: This bid contains all terms and conditions with respect to the purchase of the goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in their bid are nullified; and agrees that this contract shall be construed in accordance with this bid and governed by the laws of the State of Louisiana as required by Louisiana Law.

mailto:vendors@brec.org

5 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

31. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any subcontractors, or principals are not suspended or debarred by the general services administration (GSA) in “Audit Requirements In Subpart F of the Office of Management and Budget’s uniform administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB circular a-133). A list of parties who have been suspended or debarred can be viewed via the internet at http://www.sam.gov.

32. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced, manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this preference if allowed? YES NO If this preference is claimed, attach substantiating information to the proposal to show the basis for the claim. Indicate where in Louisiana your is being obtained:

http://www.sam.gov/

6 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

PO#

PUBLISHED – LEGAL

7/20/26 & 7/27/26

BIDS TO BE OPENED:

August 10, 2026 @ 10:00 AM

NOTICE TO BIDDERS

Notice is hereby given that sealed bids will be received by the BREC- Recreation and Parks Commission for the Parish of East Baton Rouge until August 10, 2026 @ 10:00 AM local time at 6201 Florida Boulevard, Baton Rouge, Louisiana, 70806 for:

SB 1868 – Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

Bids received after the above specified time will not be considered. Bids will be opened immediately after proposal opening time in Room 1501, of the Administration Building located at 6201 Florida Boulevard, Baton Rouge, LA 70806.

All interested parties are invited to be present.

Copies of the Solicitation shall be obtained from the Purchasing Division, 6201 Florida Boulevard, Baton Rouge, Louisiana, 70806, or by telephoning or emailing Dedra Fountain at 225-272-9200 ext. 1581 (Dedra.Fountain@brec.org) or Venice Fleming at 225-272-9200 ext. 1582 (Venice.Fleming@brec.org).

The right to reject any and all proposals and to waive irregularities and informalities is reserved.

BREC is an equal opportunity employer.

All questions concerning the Solicitation must be received in accordance with the bid documents.

*Note: BREC has elected to use LaPAC, the state’s online electronic bid posting and notification system, in addition to its standard means of advertising this requirement. LaPAC is resident on State Purchasing’s website at https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/pubmain.cfm and is available for vendor self-enrollment. In that LaPAC provides an immediate e-mail notification to subscribing bidders that a solicitation and any subsequent addenda have been let and posted, notice and receipt thereof is considered formally given as of their respective dates of posting dates. Though not required if receiving solicitation and addenda notices from LaPAC, BREC will mail addenda to all vendors contacting our office and requesting to be put on our office Vendor Listing for this solicitation.

Complete bid documents are available in electronic format at www.bidexpress.com. Questions about this procedure shall be directed to Bid Express Customer Service at support@bidexpress.com. Toll free phone: (888) 352-BIDX (2439), Phone: (352) 381-4888, Fax: (352) 381-4444, Monday thru Friday, 6am - 6pm CST.

BREC reserves the right to reject any or all bids for just cause as allowed by LSA-R.S. 38:2214.

RECREATION AND PARK COMMISSION

FOR THE PARISH OF EAST BATON ROUGE

/s/ Janet Simmons, Interim Superintendent

THE ADVOCATE

BATON ROUGE, LOUISIANA

To be Published Two Times: July 20, 2026; July 27, 2026 mailto:Dedra.Fountain@brec.org mailto:Venice.Fleming@brec.org https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/pubmain.cfm mailto:support@bidexpress.com

7 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

INVITATION TO BID Recreation and Park Commission for the

Parish of East Baton Rouge

BID DUE DATE & TIME

August 10, 2026

10:00 A.M. CST

TITLE: Sealed Bid 1868 SB 1868– Annual Contract for Event Inflatables, Rides, & Entertainment

RETURN BID TO:

PURCHASING DEPARTMENT

RECREATION AND PARK COMMISSION FOR THE

PARISH OF EAST BATON ROUGE (BREC)

6201 Florida Blvd Baton Rouge, LA 70806

Inquiries to be directed to:

Dedra Fountain or Venice Fleming Telephone – 225-272-9200, Ext. 1581/1582 Fax – 225-273-6406 Email: Dedra.Fountain@brec.org / Venice.Fleming@brec.org

File No: M-00592

Ad Dates:

July 20, 2026 and July 27, 2026

VENDOR NAME MAILING ADDRESS

REMIT TO ADDRESS CITY, STATE, ZIP

TELEPHONE No. FAX No. E-MAIL

FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE

AUTHORIZED SIGNATURE PRINTED NAME

ENUMERATE ADDENDA RECEIVED (if any)

ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID

The above signature on this document certifies that bidder has carefully examined the instructions to bidders, terms and specifications applicable to, and made a part of this solicitation. By submission of this document, bidder further certifies that the prices shown are in full compliance with the conditions, terms and specifications of this solicitation.

No alterations, changes or additions are allowed on this solicitation, and no additional information, clarifications or other documents are to be included unless specifically required by the specification. Any errors in extensions of prices will be resolved in favor of unit prices submitted.

mailto:Dedra.Fountain@brec.org mailto:Venice.Fleming@brec.org

8 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

SCOPE OF WORK

SB# 1868

Annual Contract for Event Inflatables, Rides, & Entertainment

The purpose of this Invitation to Bid is to procure pricing for inflatables, rides, and entertainment. Pricing should include all costs including but not limited to the cost of delivery, setup, staff attendants, breakdown, mileage, etc.

GENERAL PERFORMANCE STANDARDS FOR ALL WORK

• Appearance: All rentable items should be clean and in excellent working order.

• Attendants: Should be present at the rentable item to ensure they are properly utilized for use (occupancy, footwear, safety, etc.).

• Damage: The contractor will be responsible for any damage they incur to plants, property, etc.

BREC DEPARTMENTS UTILIZING SCOPE:

• Recreation (various parks/addresses – TBD per event)

• Zoo (Delivery Address: Greenwood Community Park - 13350 Scotland-Zachary Highway, Baker, LA 70714)

• Partnership & Development (various parks/addresses – TBD per event)

A. The following items are included and currently used for events. (If multiple options with varying prices, please provide price sheet)

• Item 1: Bounce Houses Small (13’x13’) - Include all themes including generic, holiday, and/or seasonal

• Item 2: Bounce Houses Medium (15’x15’) - Include all themes including generic, holiday, and/or seasonal

• Item 3: Bounce Houses Large (17’x17) - Include all themes including generic, holiday, and/or seasonal

• Item 4: Bounce & Slide Combo Small (15’ to 20’ long) - Include all themes including generic, holiday, and/or seasonal

• Item 5: Bounce & Slide Combo Large (20’+ long) - Include all themes including generic, holiday, and/or seasonal

• Item 6: Toddler Inflatables Small

• Item 7: Toddler Inflatables Medium

• Item 8: Toddler Inflatables Large

• Item 9: Water Slides 15’ – Include all themes

• Item 10: Water Slides 18’ – Include all themes

• Item 11: Water Slides 22’ – Include all themes

• Item 12: Water Slides 24’ – Include all themes

• Item 13: Water Slides 27’+ – Include all themes

• Item 14: Interactive Entertainment Small (Ex. Larger lawn games like Jenga, Cornhole, Connect 4, etc.)

• Item 15: Interactive Entertainment Medium (Ex. Inflatable basketball, Inflatable whack a mole, Inflatable Axe

Toss, Inflatable Ring Toss, Inflatable Joust ring, Small Inflatable Obstacle Course, Inflatable snow globes, etc.)

• Item 16: Interactive Entertainment Large (Ex. Giant obstacle courses, Inflatable Mini Golf, etc.)

• Item 17: Sidewalk type train o Must be ADA accessible

• Item 18: Dunk Tank

• Item 19: Rock Climbing Wall

• Item 20: Mechanical Bull

• Item 21: Jump & Duck Inflatable - Include all themes including generic, holiday, and/or seasonal

• Item 22: Inflatable Mazes - Include all themes including generic, holiday, and/or seasonal

• Item 23: Carnival Ride – Ferris Wheel

• Item 24: Carnival Ride – Chair Swings

9 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

• Item 25: Carnival Ride – Bungee Trampoline

10 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

• Item 26: Magician

• Item 27: Caricature Artist

• Item 28: Face Painters

The following items are contingency items that may/may not be used for events but must be quoted (if multiple options with varying prices, please provide price sheet):

• Item 1: Skating Rink Small

• Item 2: Skating Rink Medium

• Item 3: Skating Rink Large

• Item 4: Air brush tattoo Artist

• Item 5: Balloon Artist

• Item 6: Professional DJ

• Item 7: Barricades

• Item 8: Tents

• Item 9: Heating Towers

• Item 10: Carnival Ride – Others (swing type, Tilt-a-whirl, etc.)

PRICING SHEET

SB# 1868

Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

Item Rentable Item Approx. Size Hourly Cost w/

Attendant Daily Cost w/ Attendant

1 Bounce Houses Small 13x13

2 Bounce Houses Medium 15x15

3 Bounce Houses Large 17x17

4 Bounce & Slide Combo Small 15’ to 20’ Long

5 Bounce & Slide Combo Large Longer than 20’

6 Toddler Inflatables Small Small

7 Toddler Inflatables Medium Medium

8 Toddler Inflatables Large Large

9 Water Slides 15’

10 Water Slides 18’

11 Water Slides 22’

12 Water Slides 24’

13 Water Slides 27’+

14 Interactive Entertainment Small

Small

15 Interactive Entertainment Medium

Medium

11 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

16 Interactive Entertainment Large

Large

17 Sidewalk type train

18 Dunk Tank

19 Rock Climbing Wall

20 Mechanical Bull

21 Jump & Duck Inflatable

22 Inflatable Mazes

23 Carnival Ride – Ferris Wheel

24 Carnival Ride – Chair Swings

25 Carnival Ride – Bungee Trampoline

26 Magician

27 Caricature Artist

28 Face Painters

Contingency Items Item Rentable Item Approx. Size Hourly Cost w/

Attendant Daily Cost w/ Attendant

C1 Skating Rink Small Small

C2 Skating Rink Medium Medium

C3 Skating Rink Large Large

C4 Air brush tattoo Artist

C5 Balloon Artist

C6 Professional DJ

C7 Barricades

C8 Tents

C9 Heating Towers

C10 Carnival Ride – Others

Please bid on the items your company can perform. Please mark your bid “No Bid” on the items your company cannot perform.

Contract Term: The initial contract term for this bid will be September 1, 2026 through December 31, 2027, or upon award, whichever is later. Renewal Terms: If mutually agreed upon by both parties, this contract may be renewed for

12 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories two (2) additional twelve (12) month periods at the same prices, terms and conditions. BREC will seek renewal from the successful contractor within sixty (60) days of expiration of initial contract term, and thereafter, within sixty (60) days of the expiration of subsequent renewal contract terms.

Vendor’s pricing shall be all inclusive, including but not limited to labor, materials, mileage, and equipment costs. No additional costs shall be billed to BREC. Any discrepancy in invoices and/or payments should be directed to the Purchasing Office.

It is the intent of BREC to award all items to a single vendor but reserves the right to award items separately if deemed to be in the best interest of BREC.

Inquiries concerning this bid are to be directed as follows:

BREC/Purchasing Office ATTN: Dedra Fountain or Venice Fleming 6201 Florida Blvd.

Baton Rouge, LA 70806 By email: Dedra.Fountain@brec.org or Venice.Fleming@brec.org By fax: (225) 273-6406

Any Addendum issued concerning this bid will be posted to BREC’s online bidding site, Bid Express at www.bidexpress.com and the LaPAC website at https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm

Thereafter, all bid documents, including but not limited to the specifications, terms, conditions, plans, etc. will stand as written and/or amended by any addendum issued by BREC.

mailto:Dedra.Fountain@brec.org mailto:Venice.Fleming@brec.org https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm

13 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

Insurance Requirements The Contractor shall purchase and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.

A. Minimum Scope and Limits of Insurance

1. Workers Compensation

Workers Compensation insurance shall be in compliance with the Workers Compensation law of the State of the Contractor’s headquarters. Employers Liability is included with a minimum limit of $500,000 per accident/per disease/per employee. If work is to be performed over water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included and the Employers Liability limit increased to a minimum of $1,000,000. A.M. Best's insurance company rating requirement may be waived for workers compensation coverage only.

2. Commercial General Liability

Commercial General Liability insurance, including Personal and Advertising Injury Liability, shall have a minimum limit per occurrence of $1,000,000 and a minimum general aggregate of $2,000,000. The Insurance Services Office (ISO) Commercial General Liability occurrence coverage form CG 00 01 (current form approved for use in Louisiana), or equivalent, is to be used in the policy. Claims-made form is unacceptable.

3. Automobile Liability

Automobile Liability Insurance shall have a minimum combined single limit per occurrence of $1,000,000. ISO form number CA 00 01 (current form approved for use in Louisiana), or equivalent, is to be used in the policy. This insurance shall include third-party bodily injury and property damage liability for owned, hired and non-owned automobiles.

B. Other Insurance Provisions

The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverage

a. BREC, its officers, agents, employees and volunteers shall be named as an additional insured as regards negligence by the contractor. ISO Form CG 20 10 (current form approved for use in Louisiana), or equivalent, is to be used when applicable. The coverage shall contain no special limitations on the scope of protection afforded to BREC.

b. The Contractor’s insurance shall be primary as respects to BREC, its officers, agents, employees and volunteers. Any insurance or self-insurance maintained by BREC shall be excess and non-contributory of the Contractor’s insurance.

c. Any failure of the Contractor to comply with reporting provisions of the policy shall not affect coverage provided to BREC, its officers, agents, employees and volunteers.

d. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the policy limits.

14 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

BIDDER’S ORGANIZATION

BIDDER IS:

AN INDIVIDUAL

Individual's Name:

Doing business as:

Telephone No.: Fax No.:

A PARTNERSHIP

Firm Name:

Name of person authorized to sign:

Title:

Telephone No.: Fax No.: Email:

A LIMITED LIABILITY COMPANY

Company Name:

A CORPORATION

IF BID IS BY A CORPORATION, THE CORPORATE RESOLUTION MUST BE SUBMITTED WITH BID.

Corporation Name:

State of Incorporation:

IF BID IS BY A JOINT VENTURE, ALL PARTIES TO THE BID MUST COMPLETE THIS FORM.

15 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

CORPORATE RESOLUTION

A meeting of the Board of Directors of a corporation organized under the Laws of the State of and domiciled in was held this day of , 2026

And was attended by a quorum of the members of the Board of Directors.

The following resolution was offered, duly seconded and after discussion was unanimously adopted by said quorum:

BE IT RESOLVED, that is hereby authorized to submit bids and execute agreements on behalf of this corporation with

BREC, for the Parish of East Baton Rouge.

BE IT FURTHER RESOLVED, that said authorization and appointment shall remain in full force and effect, unless revoked by resolution of this Board of Directors and that said revocation will not take effect until the Finance Director of

BREC, shall have been furnished a copy of said resolution, duly certified.

I, , hereby certify that I am the Secretary of , a corporation created under the laws of the State of domiciled in ; that the foregoing is a true and exact copy of a resolution adopted by a quorum of the Board of Directors of said corporation at a meeting legally called and held on the day of 2026 , as said resolution appears of record in the Official Minutes of the Board of Directors in my possession.

This day of , 2026

SECRETARY

16 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

AFFIDAVIT

STATE OF LOUISIANA

PARISH OF EAST BATON ROUGE

BEFORE ME, the undersigned authority, personally came and appeared who, being first duly sworn did depose and say that he/she is a duly authorized representative of receiving value for services rendered in connection with:

a public project of the Recreation and Park Commission for the Parish of East Baton Rouge, Louisiana.

Pursuant to the provisions of LSA R.S. 38:2224, affiant has employed no person, corporation, firm, association, or other organization, either directly or indirectly, to secure the public contract under which he/she received or will payment, other than persons regularly employed by the affiant whose services in connection with the construction, alteration or demolition of the public building or project or in securing the public contract were in the regular course of their duties for affiant. No part of the contract price received by affiant was paid or will be paid to any person, corporation, firm, association, or other organization for soliciting the contract, other than the payment of their normal compensation to persons regularly employed by the affiant whose services in connection with the construction, alteration or demolition of the public building or project were in the regular course of their duties for affiant.

Pursuant to the provisions of LSA R.S. 38:2212.10, (1) Contractor is registered and participates in a status verification system, the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324(a), and operated by the United States Department of Homeland Security, known as the "E-Verify" program, to verify that all employees in the state of Louisiana are legal citizens of the United States or are legal aliens; (2) Contractor shall continue, during the term of the contract, to utilize a status verification system to verify the legal status of all new employees in the state of Louisiana; (3) Contractor shall require all subcontractors to submit to the Contractor a sworn affidavit verifying compliance with paragraphs (1) and (2).

Pursuant to the provisions of LSA R.S. 38:2227, that if a sole proprietor, he/she has not been convicted of, or has not entered a plea of guilty or nolo contendere to any of the crimes or equivalent federal crimes listed below; that if representing a bidding entity, no individual partner, incorporator, director, manager, officer, organizer, or member, who has a minimum of a ten percent ownership in the bidding entity, has been convicted of, or has entered a plea of guilty or nolo contendere to any of the crimes or equivalent federal crimes listed below: Public bribery (R.S. 14:118); Corrupt influencing (R.S. 14:120);

Extortion (R.S. 14:66); Money laundering (R.S. 14:230); Theft (R.S. 14:67); Identity Theft (R.S. 14:67.16); Theft of a business record (R.S. 14:67.20); False accounting (R.S. 14:70); Issuing worthless checks (R.S. 14:71); Bank fraud (R.S.

14:71.1); Forgery (R.S. 14:72); Contractors; misapplication of payments (R.S. 14:202); Malfeasance in office (R.S.

14:134).

Signature

SWORN TO AND SUBSCRIBED before me, on this day of , 20 , at Baton Rouge, Louisiana.

Notary Public

Printed Name:

Notary ID No.:

17 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories

IMPORTANT:

Please attach a voided check below and make sure that the account number & routing number on the check match this form.

Please return both pages of this completed form via email at: Vendors@BREC.org mailto:Vendors@BREC.org

18 SB# 1868 Annual Contract for Event Inflatables, Rides, Entertainment, & Event Accessories